Personal Training Contract Template

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A Personal Training Independent Contractor Agreement is a fitness contract between a trainer and a client outlining training sessions, payments, and liability terms. It is used to ensure professionalism, clarify expectations, and protect both parties from misunderstandings.
Personal Training Contract

This Personal Training Contract (the "Contract") is entered into on   (the "Effective Date") by and between

 , an individual registered at   (the "Client"), and  , an individual registered at   (the "Trainer"), collectively referred to as the "Parties" and individually as the "Party".

 

WHEREAS the Client desires to engage the services of the Trainer to provide personalized fitness instruction and coaching to assist the Client in achieving their health and fitness goals;

WHEREAS the Trainer possesses the requisite qualifications, expertise, and experience to deliver effective personal training services; 

NOW, THEREFORE, in consideration of the mutual covenants and representations set forth in this Contract, the Parties hereby agree as follows:

Subject of the Contract 

The Client is engaging the Trainer to provide the following personal training services to the Client (the "Services"):

The Services will be rendered in the form of   personal training sessions (the "Session"). The training package will include   personal training sessions, each   long (the "Training Package"). The Training Package will start on the date of the first Session and will be valid for  . 

The Client has the right to pay for the Services provided herein either per each Session or per the Training Package. Payment conditions are specified in the Payment terms clause of this Contract. 

The Services are provided online via convenient means of communication.

Terms of the Services

The Services shall begin on   (the "Start Date") and shall continue for   unless terminated earlier as provided herein.

The schedule of the Services is as follows:  . 

The Client acknowledges that any cancellation or rescheduling of a personal training Session must be made at least   in advance. Failure to provide sufficient notice shall result in the loss of the Session without a refund.

Payment terms

In consideration of the Services, the Client shall pay the Trainer a fixed fee of   per the Session. 

Payments shall be made in full before the commencement of each Session.

The Client shall pay the Trainer by cash. 

The Client has the right to cancel a scheduled Session upon prior   notice. Failure to provide adequate notice shall result in the forfeiture of the session payment. 

If the Trainer needs to cancel the scheduled Session, the Client should be notified at least   in advance, and the Trainer shall reschedule the Session at a mutually agreed-upon time. If rescheduling is not possible, the Trainer shall provide a full refund for the Session.

Confidentiality 

The Trainer agrees to keep all information shared by the Client confidential, except as required by law or with the Client's expressed permission. The Parties agree not to use the confidential information for any purpose other than what is necessary to fulfill their obligations under this Contract.

This Confidentiality clause shall remain in effect after the termination or expiration of this Contract. 

Force majeure 

Neither Party shall be liable for any failure to perform or delay in performing their obligations under this Contract if such failure or delay is caused by events of force majeure, including but not limited to acts of God, war, terrorism, strikes, lockouts, labor disputes, pandemics, epidemics, governmental regulations, or any other similar causes beyond the reasonable control of the affected Party. In the case of force majeure, the affected Party shall immediately notify the other Party in writing and provide reasonable proof of the cause of the delay or inability to perform the obligations. The Party affected by force majeure shall endeavor to mitigate the consequences of such circumstances and resume the performance of obligations as soon as possible after the circumstances cease to exist. 

If the force majeure circumstances last more than   days, either Party may terminate this Contract by giving written notice to the other Party. In this case, neither Party shall be liable to the other Party for any damages arising from the termination of this Contract.

Term and termination 

This Contract shall commence on the Effective Date and shall continue until   unless terminated earlier in accordance with the terms of this Contract. Either Party may terminate this Contract by providing a   days written notice to the other Party.
In the event of termination by the Trainer, the Client shall be entitled to a refund of any prepaid sessions not yet provided. In the event of termination by the Client, the Client shall not be entitled to a refund of any prepaid sessions.

 

In addition, either Party may terminate this Contract immediately upon written notice to the other Party if the other Party becomes insolvent or files for bankruptcy.

Upon termination of this Contract, the Client shall pay the Trainer for all Services successfully completed by the latter through the date of termination.

Governing law and dispute resolution 

This Contract shall be governed by and construed in accordance with the laws of the State of  , except for its conflict of laws principles. Any disputes arising from or related to this Contract that cannot be resolved by negotiations and mutual agreement shall be resolved by the courts of the State of  .

Entire agreement

The Contract constitutes the entire understanding between the Parties concerning the subject matter hereof and supersedes all prior and contemporaneous agreements, whether oral or written.

Severability 

If any provision of this Contract is found invalid or unenforceable, the remaining provisions shall remain valid and enforceable.

Waiver 

The failure of any Party to enforce a particular provision of this Contract shall not constitute a waiver of their right to enforce that provision in the future.

Annex(es)
  • Full disclosure of physical conditions, informed consent, assumption of risk, and release of liability.

IN WITNESS WHEREOF, the Parties have signed this Contract as of the Effective Date.

Details and signatures of the Parties

THE CLIENT

THE TRAINER

 

 , USA

 

 

Banking Details

Bank name:  

Account number:  

 

 

______________________

(Place for signature)

 

 

 

 

 , USA

 

 

Banking Details

Bank name:  

Account number:  

 

 

______________________

(Place for signature)

 

 

Annex A

Full disclosure of physical conditions, informed consent, assumption of risk, and release of liability 

Full disclosure of physical conditions: The Client acknowledges that the training may involve physical activity and carry specific inherent risks. The Client agrees to fully disclose any pre-existing medical conditions, physical limitations, or other health-related information that may affect their ability to participate safely.

Informed consent: The Client confirms that they are 18 years old or older and are not mentally incapacitated as of the date of signing this consent. By voluntarily participating in the training, the Client gives informed consent to engage in the mentioned activity with full knowledge and understanding of the potential risks. The Client acknowledges that they have been given adequate time and opportunity to ask questions, seek clarification, and fully comprehend the risks before participating.

Release of liability: In consideration of being allowed to participate in the training, the Client, on behalf of themselves and their heirs, executors, administrators, and assigns, hereby releases, discharges, and holds harmless the Trainer, their directors, officers, employees, agents, and affiliates from any liability, claims, demands, actions, or causes of action arising out of or related to any loss, injury, damage, or harm that may be sustained by the Client during or as a result of their participation in the training, including those caused by the negligence of the Trainer or their representatives.

Assumption of risk: The Client agrees to follow all the rules set forth by the Trainer. The Client acknowledges being fully aware of the risks and hazards associated with the training, including but not limited to the risk of injury, health risks as well as equipment misuse or malfunction risk, etc. The Client assumes full responsibility for any personal injuries, property damage, or losses that may result from their participation in the training. 

Indemnification: The Client agrees to indemnify and hold harmless the Trainer, their directors, officers, employees, agents, and affiliates from any claims, damages, liabilities, costs, or expenses, including reasonable attorney fees, arising from or related to the Client's participation in the training. 

This Annex is an integral part of the Personal Training Contract signed on  . 

 

 

_____________________________

(Place for signature)

Written by Megan Thompson - Reviewed by Kate Adkham

Template Description

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coach teaching student

A personal training client agreement form is a legally binding contract between a personal trainer and a client that outlines the terms of their engagement. The agreement may include the scope of services the trainer will provide, including frequency and duration of sessions, payment terms, and termination. Create and purchase a simple legal personal trainer agreement, complete it, download it, and sign it to have an amicable working relationship with your trainees. 

What Is a Personal Training Contract?

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A personal training contract agreement is a formal document that outlines the conditions under which personal trainers, business coaches, or other training professionals engage with clients or trainees. Fitness contracts help contractors and clients outline the training scope and timelines, plus fees for each training session or fitness program. 

Parties of the Personal Training Contract

A personal training contract sets out the terms of engagement between: 

  • A Personal Trainer –– The individual or company issuing personal training services; and 
  • A Client — The individual or entity receiving the services.

Key Terms

A personal training contract template may have complex terminologies difficult for an individual not well versed in contract law. Some of these terminologies include:

  • Force majeure — Outlines what the parties want to happen when an unforeseeable event, such as a natural disaster, makes it impossible for the parties to fulfill their responsibilities and obligations under the contract. 
  • Governing law — The term is used to define the law that will be used to interpret and enforce the contract. In case of disputes, the governing law also determines the jurisdiction or state where the matter will be heard and resolved. 
  • Indemnification — A waiver may include language that holds a trainer responsible for any harm, loss, or damages the client experiences due to their actions. 
  • Liability waiver – A term used in a clause that works to hold the personal trainer blameless for any injury or harm sustained by the client under circumstances beyond the trainer's control.

Comprehensive training services agreements protect both the trainer and the client. An indemnification clause protects the client's interest in case of harm, while a liability waiver protects the trainer if the client suffers harm because of the client’s actions. 

Important Clauses in Personal Training Contracts

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When you're drafting a personal training agreement form sample, here are the main terms and conditions for personal trainers you should include:

  1. Training program: this section includes the framework the trainer should provide for a client or a group of clients. The program describes tasks and key performance indicators (KPIs) if applicable. Both parties should discuss all the training details before completing this provision.

  2. Payment: this clause describes applicable fees for each session or training program. Trainers and clients can also agree on monthly payments in cases of long-term cooperation.

  3. Consent and Need for Medical Examination: this clause specifies that clients should pass a medical checkup before training sessions. The trainer cannot force their clients to do this, but this provision protects the trainers from additional liability for a trainee’s pre-existing health issues.

  4. Release Liability: if the client refuses to check his or her health before training sessions, the coach cannot take full responsibility for the physical harm that occurred during the training or that was exacerbated by the training.

  5. Cancellation Policy: this provision describes the “penalties” if the client cannot make the training session on time. For example, the session can be refundable if the client has notified the trainer more than three days before the scheduled session. If the client cancels the training 24 hours before, the session traditionally cannot be refundable. Trainers and clients can also establish rescheduling terms and clarify which cases are considered “force majeure.”

  6. Warranties: this section clearly states the training outcomes that the client and the coach may expect from each other and for which actions they are not responsible.

  7. Contract Termination: either party may end their agreement if the other party breaks the agreed terms. For example, the trainer can terminate sessions if the client has missed the payment deadline multiple times. The client can also stop training sessions if he or she has faced a trainer's inappropriate attitude, and vice versa.

Staying on the same page on a personal training contract agreement will help clients and coaches avoid legal disputes and possible court hearings.

How To Write a Personal Training Agreement

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The trainer and the client have different factors they need to consider while writing a pdf personal training contract template. Each will take the following steps.

For Clients

Steps to take as a client include: 

  1. Determine your training needs — Think through your training objectives. Do you want to lose weight? Build muscle mass? Or improve your overall fitness and flexibility?
  2. Research personal trainers and contact a few — Once you are clear on your objectives, seek out personal trainers in your area and contact a few. Ask them questions relevant to your training objectives, and be sure to ask them to give you testimonials from clients who achieved the same results as the ones you seek. 
  3. Negotiate terms and sign the agreement — After engaging a few trainers, settle on one individual or company and negotiate the terms. Essential terms may include training frequency, fees, payment schedule, liability, and indemnity.  
For Trainers

Steps for the personal trainer are:

  1. Understand the client's training objective — Take time to understand the client's objectives and create a personal fitness plan for them. 
  2. Propose a training schedule that will help meet those objectives — As informed by the plan, develop a training schedule with costs and share it with them for negotiation. 
  3. Negotiate — Agree on certain factors such as fees, training location, frequency of sessions, payment schedule, and other details. 
  4. Prepare and sign the agreement — Once you agree on the details, prepare the agreement and send it to them for signing. 
Warning

Usually, personal training liability waiver template contracts include the Full Disclosure of Physical Conditions/informed Consent and Assumption of the Risk, and Release of Liability, according to which the Client confirms that he/she has given full disclosure of all physical conditions and illness that might affect the participation in the training activities. It also states that the Client releases the Trainer from any and all liability, claims, demands, which may arise in connection with his/her participation in the training activities. 

When Should a Personal Training Contract Be Used?

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A personal training contract template should be used when a client and personal trainer agree to work together towards a client's health and fitness objectives. 

Common Use Cases

individual training session

A personal trainer should use an agreement when working with clients who:  

  • Are preparing for specific sports events; 
  • Have clear long or short-term objectives, e.g., weight loss; or 
  • Want specialized training, e.g., yoga instruction or strength and flexibility training. 

When Not To Use the Personal Training Contract

On the other hand, a personal training contract template should not be used when a client:

  • Only seeks to participate in a one-time fitness class;
  • Wants access to fitness equipment but not instruction; or
  • Wants to participate in group sessions such as spin classes or aerobics.
Warning

Gyms across the U.S. have individual regulations on personal training contracts. Commonly, trainers are eligible to terminate the legal agreement with their client if the client doesn’t notify the trainer of the absence beforehand or doesn’t attend three or more sessions. You should learn more about your gym regulations on fitness contracts on the gym website or ask the authorized personnel to clarify the matter.

State Law

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The personal training contract template should be written in accordance with your state law. Title 48 of Code of Federal Regulations Chapter 1 Subchapter F Part 37 “Service Contracting” applies to all contracts for services, regardless of the contract type and of the kind of service being provided. 

Insight

Special requirements to training contracts may be established in certain U.S. states. For instance, in Georgia, every personal training establishment is required to submit a copy of a personal training contract for review and approval to the Consumer Protection Division. Moreover, a personal training establishment has on file a statement signed by the Attorney General certifying that a copy of the contract is on file with the Attorney General and follows the requirements of Fair Business Practices Act. 

Also read

How to Create a Cancellation Policy for Personal Training
Legal Side of Being a Personal Trainer
Personal Training Contract Preview