Free Release of Liability (Waiver) Form

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All states | 10 types

Updated Mar 27, 2025

~ 2 pages

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A Release of Liability Form is a legal document between two parties where one agrees not to hold the other responsible for injuries or damages. It is used to minimize legal risks before engaging in activities or services.

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Written by Karyna Pukaniuk - Reviewed by Jonathan McGill, JD

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Template Description

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Paper titled "Release of Liability Form"; a woman shaking hands with a man standing near the desk

A general release of liability form is a document through which one party agrees not to hold another party responsible for any potential injuries, damages, or losses that may take place during a specific activity or transaction.

When To Use a Release of Liability Form

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A general liability release form is often used when someone participates in an event or activity that could be risky.

Common situations

Sports or fitness activities (e.g., gyms, marathons, extreme sports);
When selling a used car;
As part of a settlement agreement in legal disputes;
Before allowing someone to be photographed or recorded for media purposes;
When obtaining medical records with patient permission.

When not to use a release of liability form:

A simple release of liability form cannot protect against all legal claims. It cannot be used:

In cases of gross negligence or intentional harm;
To pass responsibility that legally cannot be waived (e.g., employer responsibilities for workplace injuries);
In situations that involve minors, unless the document is signed by a parent or guardian;
If the agreement violates public policy or laws.

How To Fill in a Release of Liability (Waiver) Form: Step-by-Step

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Step 1: Identify the parties

Part of the free release of liability form

Write the full name, address, and contact information of the person protected from liability in “The Releasee” section;
Write the full name, address, and contact information of the person who gives up liability in “The Releasor” section.

Example:

Mary Smith

310 Broadway, apt 18, Fargo, North Dakota, 58102

marysmith@gmail.com

(706)2367586

Step 2: Describe the activity or event

Part of the free waiver of liability form

Identify the purpose of the event in the “Activity” section of the waiver form;
Name the activity;
Write the date and time when the activity will occur;
Add the information about the location where the activity will take place.

Example:

Title: Birthday party

Date: 13/07/2026, 10.00 AM-5.00 PM

Club Kids, Fargo, North Dakota

Step 3: Specify the risks or responsibilities being waived

Enumerate the risks assumed in the “Acceptance of risks” section.

Example:

Personal injury, property damage, noise.

Step 4: Identify actions in case of emergency

Add the name of a person who can be reached in an emergency in the “Emergency medical treatment” section.
Provide the phone number of the responsible person.

Example:

Please call Jacob Smith at (967)1741927 in case of emergency.

Step 5: Additional terms

If you allow the images taken during the event to be used by other people, add the name of the person having this permission in the “Photography and images” section.
If you want to add any other terms to the form, mention them in the “Other terms” section.

Example:

Other terms: Lost or stolen personal belongings.

Step 5: Confirm the governing law

Part of the general release of liability form PDF

Name the state of the laws that will apply to the agreement in the “Governing law” section.
Choose the state where the court will initiate proceedings if the parties breach the agreement in the “Jurisdiction” section.

Example:

The release of liability will be governed by and construed in accordance with the laws of the State of North Dakota.

Step 6: Sign the form

Signatures part of the simple release of liability form

Add the signatures of both parties;
Put the date of signing;
Add information about the place of signing.

Always keep a copy of the signed liability waiver form.
If unsure about legal terms, consult a lawyer before signing.