Resignation Letter Template
All states | 6 types
A resignation letter template is a formal document that employees submit to an employer when they leave work. A letter resignations serves as an official notice of departure, a record of the resignation for HR purposes, and a way to express gratitude or explain why you’re leaving. A well-crafted sample resignation letter ensures you leave on good terms while maintaining professionalism.
When Is a Resignation Letter Used?
A resignation letter format is used in both voluntary and involuntary departure situations. Typical scenarios where you may need a professional resignation letter include:
- Seeking new career opportunities;
- Retirement or personal reasons;
- Disagreements with management;
- Organizational changes, layoffs, or restructuring;
Even in complex cases, submitting a sample professional resignation letter reflects professionalism and helps protect your reputation in the industry.
Types of Resignation Letters
Not all resignation letters are the same. The type of professional letter of resignation you write depends on your role, circumstances, and reason for leaving. Below are some standard formats:
Board resignation letter
A board resignation letter is used when a board member steps down. This formal letter of resignation should include a precise resignation date and express gratitude for the opportunity to serve.Employee disciplinary action resignation letter
Sometimes, employees resign following disciplinary action. An employee disciplinary action resignation letter acknowledges conflicts without excessive detail and ensures a smooth exit.Retirement letter
A retirement letter formally announces an employee’s decision to retire. A professional resignation letter template typically thanks the company, highlights career milestones, and provides enough notice for transition planning. This type of proper resignation letter is often written months in advance.Teacher resignation letter
Teachers leaving a school must submit a teacher resignation letter, including the resignation date and transition details.Two weeks notice letter
A two weeks notice letter is the most common form of resignation. A sample resignation letter template informs an employer that the employee will leave in two weeks, providing time to transition responsibilities.
How To Fill Out a Resignation Letter?
Step 1: Provide your and the recipient’s information
At the top of the generic resignation letter, include your and the recipient’s details.
- Write your full name and job title.
- Include your address, email, and phone number.
- Address the letter to your manager or HR representative.
- Include the company name and official address.
- Mention the date of submission.
From:
Jennifer Adams
Marketing Manager
125 River Road, Anchorage, Alaska, 99501
Email: [email protected]
Phone: (907) 555-6789
To:
Mr. Daniel Carter
Director of Marketing
BlueWave Solutions
789 Corporate Ave, Anchorage, Alaska, 99502
March 5, 2025
Step 2: State your resignation clearly
Begin your proper letter of resignation with a straightforward statement of resignation.
- Mention your job title.
- Provide the reason for your resignation (if you wish to include it).
- State your last working day (usually two weeks from the date of notice).
I am writing to formally resign from my position as Marketing Manager at BlueWave Solutions due to personal career growth opportunities. My last working day will be March 29, 2025.
Step 3: Express gratitude and offer a smooth transition
This section of the official letter of resignation helps maintain a positive relationship with your employer.
- Thank your employer for the opportunity.
- Mention what you appreciated about the job.
- Offer to assist with the transition if possible.
I sincerely appreciate the opportunities I’ve had at BlueWave Solutions. Working with such a talented team has been a rewarding experience, and I have grown professionally and personally. I will do my best to ensure a smooth transition by completing outstanding tasks and assisting with training my replacement.
Step 4: Sign off professionally
End the professional letter of resignation template with a formal closing and your signature.
- Use “Sincerely” or “Best regards.”
- Sign your full name.
- Include space for a handwritten signature if submitting a printed copy.
Sincerely,
Jennifer Adams