Resignation Letter Template

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A Resignation Letter is used when you intend to formally notify your employer of your decision to leave your position. It includes essential details such as your final working day, reason for departure (if you choose to include it), and a brief expression of gratitude or transition support. This document marks the official end of your employment and helps ensure a respectful and professional exit process. You can create your own Resignation Letter on Loio and use the tailored format to leave any role with clarity and professionalism.
Letter of Resignation 

From:  

 

 ,  ,  ,  

 

To:    

 

 ,  ,  ,  

 

Dear Sir or Madam,

I am writing to notify you of my resignation from my role as   due to  . My last work day will be  .

 

Sincerely,

 

___________________

(Place for signature)

Written by Karyna Pukaniuk - Reviewed by Jonathan McGill

Template Types

Employee Disciplinary Action (Discipline) Form
This form is necessary to document and address employee performance or behavior issues in the workplace.
Two Weeks Notice Letter
This letter is used by an employee to terminate their contract with their employer.
Retirement Letter
This letter conveys the intention to resign from active employment due to retirement.
Teacher Resignation Letter
This letter is written to a school, stating a teacher’s intentions to quit their job.
Board Resignation Letter
This letter is written by a board member who wishes to step down from their position.

Template Description

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Paper titled "Resignation Letter"; woman holding a box of her belongings and passes by a man and leaving an empty desk behind her

A resignation letter template is a formal document that employees submit to an employer when they leave work. A letter resignations serves as an official notice of departure, a record of the resignation for HR purposes, and a way to express gratitude or explain why you’re leaving. A well-crafted sample resignation letter ensures you leave on good terms while maintaining professionalism.

When Is a Resignation Letter Used?

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A resignation letter format is used in both voluntary and involuntary departure situations. Typical scenarios where you may need a professional resignation letter include:

  • Seeking new career opportunities;
  • Retirement or personal reasons;
  • Disagreements with management;
  • Organizational changes, layoffs, or restructuring;

Even in complex cases, submitting a sample professional resignation letter reflects professionalism and helps protect your reputation in the industry.

How To Fill Out a Resignation Letter?

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Step 1: Provide your and the recipient’s information

At the top of the generic resignation letter, include your and the recipient’s details.

Part of the sample resignation letter
  • Write your full name and job title.
  • Include your address, email, and phone number.
  • Address the letter to your manager or HR representative.
  • Include the company name and official address.
  • Mention the date of submission.
Professional resignation letter example:

From:
Jennifer Adams
Marketing Manager
125 River Road, Anchorage, Alaska, 99501
Email: [email protected]
Phone: (907) 555-6789

To:
Mr. Daniel Carter
Director of Marketing
BlueWave Solutions
789 Corporate Ave, Anchorage, Alaska, 99502

March 5, 2025

Step 2: State your resignation clearly

Begin your proper letter of resignation with a straightforward statement of resignation.

Part of the formal letter of resignation
  • Mention your job title.
  • Provide the reason for your resignation (if you wish to include it).
  • State your last working day (usually two weeks from the date of notice).
Example:

I am writing to formally resign from my position as Marketing Manager at BlueWave Solutions due to personal career growth opportunities. My last working day will be March 29, 2025.

Step 3: Express gratitude and offer a smooth transition

This section of the official letter of resignation helps maintain a positive relationship with your employer.

Part of the professional resignation letter template
  • Thank your employer for the opportunity.
  • Mention what you appreciated about the job.
  • Offer to assist with the transition if possible.
Example:

I sincerely appreciate the opportunities I’ve had at BlueWave Solutions. Working with such a talented team has been a rewarding experience, and I have grown professionally and personally. I will do my best to ensure a smooth transition by completing outstanding tasks and assisting with training my replacement.

Step 4: Sign off professionally

End the professional letter of resignation template with a formal closing and your signature.

Part of the generic resignation letter
  • Use “Sincerely” or “Best regards.”
  • Sign your full name.
  • Include space for a handwritten signature if submitting a printed copy.
Example:

Sincerely,

Jennifer Adams

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