Job Application Template

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All states
Updated Dec 6, 2023
~ 3 pages
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A Job Application Form is a standardized document between an employer and an applicant collecting information about skills, experience, and background. It is used by employers to evaluate candidates and streamline the hiring process.

EMPLOYMENT/JOB APPLICATION FORM

 

POSITION APPLIED FOR:  

EMPLOYER'S INFORMATION

Name:  

Address:  

APPLICANT'S INFORMATION

Name:  

Address:  

POSITION INFORMATION

Are you eligible to work in the United States?

  • Yes

Available start date

  •  

Desired employment

  • Full-time  

Ability to work

  • At the office

Limitations

  •  

EDUCATION/QUALIFICATIONS

 

High school:  ; 

Year of graduation:  .

 

Additional education

  •   

Awards, honors, notable achievements

  •  

 

ADDITIONAL INFORMATION

 

Are you 18 years old?

  • Yes

Are you a veteran?

  • Yes

Do you need to relocate for this position?

  • Yes

Have you ever been convicted of a felony? 

  • No

 

AUTHORIZATION AND CERTIFICATION

 

I certify that all information provided in this application is accurate and complete to the best of my knowledge. I understand that any false statements or omissions may disqualify me from employment or result in dismissal if discovered after hiring.

 

I consent to the processing of my personal data and declare my agreement for the prospective Employer to collect, process, and use such information during the application and/or hiring process. I agree that my personal data may be transferred to third parties in connection with the application and/or hiring process and may be collected for reporting purposes. The prospective Employer shall collect, use, store, and protect my personal data in accordance with federal, state, and local laws and regulations. 

 

Applicant's signature: ____________________

Date:  

Written by Karyna Pukaniuk - Reviewed by Kate Adkham

What Is a Job Application Form and Why Is It Important?

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A job application form is a formal document that employers use to collect essential information from candidates applying for a role. Unlike a résumé or cover letter, the application form provides a structured way for companies to compare candidates equally.

It usually includes:

  1. Personal information (name, contact info).

  2. Employment history.

  3. Educational background.

  4. Legal disclosures (like eligibility to work).

  5. References.

Why it matters:

A well-completed job application can help you make a strong first impression. For employers, it ensures consistency and legal compliance in the hiring process.

How To Fill Out a Job Application Form Correctly

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Filling out a job application form may seem straightforward, but even small mistakes can hurt your chances. Here’s how to get it right:

  • Read the instructions first.
    Before writing anything, scan the entire form to understand what’s required.
  • Be accurate and consistent.
    Make sure the information you enter matches your résumé — dates, job titles, responsibilities, etc.
  • Be honest.
    If asked about prior convictions or employment gaps, tell the truth. Many employers conduct background checks.
  • Use clear, concise language.
    Avoid jargon and keep responses professional.
  • Proofread before submitting.
    Typos and mistakes make a bad impression. Double-check everything.

What Are the Tips for Using a Job Application Form Builder?

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If you're an HR manager or small business owner, a form builder can simplify your hiring process. Here’s how to get the most from it:

  • Use templates to avoid starting from scratch. Loio’s customizable forms help you stay compliant and efficient.

  • Customize by role or department to make sure you're asking the right questions.

  • Include dropdowns or checkboxes for easy data entry and analysis.

  • Integrate with e-signature tools for quick processing.

Build your form with Loio's PDF form-filling tool — you can create, fill, and sign everything in one place.

What Are the Legal Considerations for Job Application Forms?

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Job application forms aren’t just paperwork — they’re also legally binding documents. Keep these legal aspects in mind:

  • Employment eligibility: Employers must verify if candidates are legally allowed to work (e.g., with I-9 forms in the U.S.).
  • Social Security Number requests: Often included for background checks but must be handled securely.
  • EEO compliance: Employers must avoid discriminatory questions (e.g., age, religion, marital status).
  • Criminal history disclosures: Check local laws — some states prohibit asking about this in initial forms.

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