Employment Verification Letter Template

4.6 (106 reviews)
All states
Updated Oct 6, 2025
~ 2 pages
PDF
5.6K downloads
An Employment Verification Letter is a formal document between an employer and a third party confirming an employee’s job status, title, and income. It is used by lenders, landlords, or government agencies to verify employment and support financial or visa applications.
Employment Verification Letter Page 1
Preview
Written by Karyna Pukaniuk - Reviewed by Kate Adkham

What Is an Employment Verification Letter

Copy section link

An employment verification letter (sometimes called a proof of employment letter) is a document that confirms a person’s employment status, job title, salary information, and dates of employment. HR representatives or employers may provide this letter when employees or former employees need to confirm the employment formally. This letter confirms details about the employee’s work history and serves as trusted proof.

What’s included in an employment verification letter

A standard employment verification letter template typically includes:

  • The employee’s full name.
  • Their job title.
  • Employment dates (start and end, if applicable).
  • Confirmation of employment status (full-time, part-time, etc.).
  • Salary amount or compensation details (if authorized to share).
  • Employer’s contact information for further verification.

In short, this letter includes all the details needed to demonstrate ongoing or past employment.

When To Use an Employment Verification Letter

Copy section link

This verification of employment letter is used as supporting documentation in many situations, including:

  1. Applying for a mortgage – Lenders need proof of income and job stability.

  2. Renting an apartment – Landlords want to confirm that tenants can pay rent.

  3. Immigration applications – To prove employment for visa or residency purposes.

  4. Car loans or credit card applications – Financial institutions verify income to assess eligibility.

  5. School enrollments – Some schools require proof of parental employment.

If you're using a fillable employment verification letter PDF, you can complete this in minutes with pre-formatted sections.

When Is an Employment Verification Letter Needed?

Copy section link

You may request an employment verification letter for:

  • Housing applications (landlord request).
  • Immigration or visa applications.
  • Loan, credit, or income verification.
  • Employment authorization or background checks.

How To Write an Employment Verification Letter (Employer Guide)

Copy section link

If you are an employer or HR representative:

  1. Prepare the letter on official letterhead.

  2. Write an employment verification letter that clearly states the employee’s name, job title, employment dates, and salary amount (if permitted).

  3. Add your contact details and sign the document to confirm the employment.

Consider attaching a Consent Form signed by the employee if the letter contains sensitive financial details. All these actions ensure the letter confirms accurate and complete information.

How To Request an Employment Verification Letter (Employee Guide)

Copy section link

If you are an employee who needs proof of employment:

  1. Identify the purpose (landlord, visa, new employer, loan, etc.).

  2. Submit a written request for employment verification to HR or your employer.

  3. Provide details of what the verification letter should include (e.g., salary information, dates, job title).

Sample request

"Dear HR,

I am writing to request an employment verification letter to confirm my current employment status, including my job title, employment dates, and salary information. This letter will be used to support my [visa/loan/housing] application. Please let me know if you require additional information.

Thank you."

Additional Documents You May Need

Copy section link

Alongside an employment verification letter, organizations may request:

If you’re self-employed, you can still provide proof of employment through: IRS 1099-MISC forms, recent tax returns, and bank statements showing regular income. A self-employed confirmation employment letter should include your business details, work history, and verification of employment with supporting income proof.

FAQ

Copy section link

Who can request an employment verification letter?

Landlords, banks, visa offices, or a prospective employer often request employment verification.

Is an employment verification letter the same as an offer letter?

No. An offer letter confirms future employment, while a verification letter confirms current or past employment.

Can an employer refuse to provide an employment verification letter?

Yes. An employer may refuse to provide salary information or issue only limited verification of employment.

Employment Verification Letter Preview
Download PDF Sample