A proof of residency letter is a document that confirms where you live. It’s often needed for things like enrolling in school, applying for a driver’s license, or setting up utility services. This proof of residency letter sample usually includes your name, full address, how long you’ve lived there, and sometimes a signature from a landlord, roommate, or another official who can verify the information.
Sometimes, yes — but not always. You can use the same letter of proof of residence if:
However, it’s important to check what each place needs. Some institutions may provide proof of residence example with:
If the letter doesn’t meet those specific requirements, you should create a new proof of residence that does.
Name: Jonathan Myers
Address: 1825 Oak Hill Drive, Jacksonville, FL 32207
Date: April 25, 2024
To whom this may concern,
I, Jonathan Myers, the landlord of Oak Hill Apartments, formally acknowledge that Michael Cross has been residing at 1825 Oak Hill Drive, Apt 3B, since March 1, 2023, as my tenant according to the Lease Agreement No. OH-2317, dated February 25, 2023.
The following documents for your consideration have been attached as evidence:
• Copy of signed Lease Agreement
• Utility bill (March 2024) addressed to tenant
• ID copy showing listed address
If the template includes third-party verification, a witness should fill in:
I, as the witness to the aforementioned claims made by Jonathan Myers.
Full Name: Rachel Moore
Address: 1843 Pine Crescent Rd, Jacksonville, FL 32207
Not always. Some places accept the letter as it is, especially if it’s signed by a landlord or homeowner. But other institutions may require notarization — this means having a notary public witness the signing of the letter to make it official.
Check the specific rules of the school, DMV, government office, or company requesting the letter. If they ask for a notarized version of a proof of residency template, you’ll need to go to a notary.