Proof of Residency Letter Template
All states
What Is a Proof of Residency
A proof of residency letter is a document that confirms where you live. It’s often needed for things like enrolling in school, applying for a driver’s license, or setting up utility services. This proof of residency letter sample usually includes your name, full address, how long you’ve lived there, and sometimes a signature from a landlord, roommate, or another official who can verify the information.
Can I Use the Same Proof of Residency Form for Different Requests?
Sometimes, yes — but not always. You can use the same letter of proof of residence if:
- The requests are similar (like two different schools asking for proof).
- The requirements are the same (for example, both ask for a notarized letter).
However, it’s important to check what each place needs. Some institutions may provide proof of residence example with:
- A different format;
- Extra information;
- A newer date;
- A notarized version.
If the letter doesn’t meet those specific requirements, you should create a new proof of residence that does.
How To Fill Out a Proof of Residency Letter?
Step 1: Enter preparer’s basic information
- Fill in the name of the landlord or person providing proof;
- Enter their address;
- Enter the current date the letter is prepared or signed;
Name: Jonathan Myers
Address: 1825 Oak Hill Drive, Jacksonville, FL 32207
Date: April 25, 2024
Step 2: Write the recipient introduction and tenant confirmation
- Enter your name (the landlord or property manager);
- Fill in the property name or apartment reference (if applicable);
- State the tenant's name and residential address;
- Mention the start date of tenancy and the Lease Agreement number and date;
To whom this may concern,
I, Jonathan Myers, the landlord of Oak Hill Apartments, formally acknowledge that Michael Cross has been residing at 1825 Oak Hill Drive, Apt 3B, since March 1, 2023, as my tenant according to the Lease Agreement No. OH-2317, dated February 25, 2023.
Step 3: List attached documents
- Mention the documents attached as proof (e.g., utility bills, lease agreement, ID copies);
The following documents for your consideration have been attached as evidence:
• Copy of signed Lease Agreement
• Utility bill (March 2024) addressed to tenant
• ID copy showing listed address
Step 4: Fill out the witness acknowledgment
If the template includes third-party verification, a witness should fill in:
- Their full name;
- Address;
- Provide their signature;
I, as the witness to the aforementioned claims made by Jonathan Myers.
Full Name: Rachel Moore
Address: 1843 Pine Crescent Rd, Jacksonville, FL 32207
- Submit the proof of residency template as directed (to school, DMV, or public agency);
- Attach copies of all supporting documents;
Do I Need To Notarize the Proof of Residency Letter?
Not always. Some places accept the letter as it is, especially if it’s signed by a landlord or homeowner. But other institutions may require notarization — this means having a notary public witness the signing of the letter to make it official.
Check the specific rules of the school, DMV, government office, or company requesting the letter. If they ask for a notarized version of a proof of residency template, you’ll need to go to a notary.
