2025 IRS Form W-2

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All states | 3 types
Updated Jan 28, 2025
~ 11 pages
PDF
3K downloads
Form W-2 is a federal tax form between an employer and an employee summarizing annual wages and tax withholdings. It is used to file income taxes and verify earnings with the IRS.
Form W-2 Page 1
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Reviewed by Jonathan McGill

Template Types

Form W-2C
This form is used to correct errors on a previously issued Form W-2.
Form W-2G
This form reports gambling winnings and withheld taxes to the IRS.

Template Description

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2024 IRS Form W-2

A W2 template is a tax document reporting an employee's annual wages and the taxes withheld from their paychecks. Both employees and employers must file their taxes to fulfill their tax obligations. 

When To Use a Form W-2?

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Employers must complete a W2 form printable for each employee who has earned:

  • At least $600 in wages, tips, and other compensation;

  • Income where any amount of taxes was withheld;

The employers must provide the W-2 template by January 31st of the following year. This allows employees enough time to include this document in their tax filings. 

Parties Involved

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The W2 form print involves several parties:

  • Employer. Tasked with generating and providing the W2 fillable form to employees and filing it with the SSA.
  • Employee. Uses the W-2 to complete personal tax returns.
  • SSA and IRS. Social Security Administration and Internal Revenue Service. They guarantee that employers and employees adhere to applicable rules and regulations. 

In some states, additional forms might be required. For example, in California, businesses also submit a DE 9 to report all employee earnings and withholdings.

Key Terms

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To understand the W2 forms printable, familiarize yourself with these key terms:

  • Box 1. Wages, tips, and other compensation;
  • Box 2. Federal income tax withheld;
  • Box 12. Employee benefits, such as retirement and savings plans;
  • Box 14. Other information such as union dues or tuition assistance.

Understanding these boxes can help streamline tax filing and reduce errors.

How To Create a Form W-2?

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Creating a formulario W2 PDF involves several steps, and this process is crucial for ensuring compliance with the IRS. Here’s how you can create one:

  1. Gather Employee Information.
    Collect names, addresses, and Social Security numbers.

  2. Calculate Earnings and Withholdings.
    Total your employee’s annual earnings and withholdings. This includes federal, state, Social Security, and Medicare taxes.

  3. Use the Right Software.
    Using software streamlines this task. If you want a simpler way, you can use Loio's PDF form tool to download the document easily.

  4. Fill Out the Form.
    Input all collected information accurately into the designated boxes.

  5. Submit the Form.
    Distribute copies to employees and submit copies to the SSA by the deadline. Electronically file with the SSA if you have over 250 forms.

  6. Ensure Accuracy.
    Double-check all entries to prevent discrepancies and misunderstandings that could lead to audits.

You can always check the IRS Form W-2 instructions with comprehensive guidance straight from the IRS. Be mindful of legal considerations when dealing with the W2 form template. Errors can lead to IRS penalties. Make sure that all submissions are precise and on time. Additionally, understand that workers who do not obtain their W-2 by February 14th should reach out to their employer or the IRS. 

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