Hold Harmless Agreement Template

4.6 (98 reviews)
All states
Updated Apr 22, 2025
~ 2 pages
PDF
6.7K downloads
A Hold Harmless Agreement is a legal contract between two parties where one agrees not to hold the other liable for potential damages or losses. It is used in business or event settings to reduce legal risks and clarify responsibility.
Hold Harmless Agreement Page 1
Preview
Written by Karyna Pukaniuk - Reviewed by Kate Adkham

Template Description

Copy section link
Paper titled "Hold Harmless Agreement"; injured man is being examined by a doctor

When someone is doing work for another entity, and both parties want to be clear about who is responsible if something bad happens, they fill in and sign a hold harmless agreement template. This form can be applied in a variety of situations where there's some risk involved.

When To Use a Hold Harmless Agreement Form

Copy section link

Common situations:

  • Contractors work on someone’s house or property (plumbers, electricians, painters, etc.);
  • A company rents out equipment for someone to use (ladders, machinery);
  • Someone organizes an event on someone else’s land or property;
  • Volunteers offer services during charity events;
  • A business subleasing out their space temporarily;
  • A moving company hired to transport belongings;
  • A landlord allows a tenant to do small repairs themselves;
  • Partnerships in business where one party takes physical or financial risk.

When not to use a hold harmless form:

There are situations when a hold harmless letter is not applicable. It should not be used if:

  • Someone engages in illegal activities or tries to avoid lawful responsibilities;
  • Intentional harm or serious neglect is done to property;
  • Someone under 18 years old is involved unless signed by their legal guardian;
  • Laws in the state do not allow certain responsibilities to be passed on;
  • Public interest is violated.

How To Fill In a Hold Harmless Agreement Template: Step-by-Step Guide

Copy section link

To ensure you provide all essential details to the document, follow the instructions below and check the hold harmless agreement example.

Step 1: Add the date

Part of a free hold harmless agreement
  • Provide the date when the hold harmless agreement PDF is signed.
Example:

The Hold Harmless Agreement is made and entered into on this 25 day of June, 2025, by and between:

Step 2: Add details about the parties

Example of a hold harmless agreement template free
  • Add the name, address, and contact information of the person who won’t be held responsible in the “Indemnitee” section.
  • Provide the name, address, phone number, and email address of the person who refuses to sue in the “Indemnifier” section.
Example:

Indemnitor: 

Name: John Miller, 

Address: 455 Elm Street, Austin, Texas 

Phone: (989) 748 98 00

Email: [email protected]

Step 3: Describe the activity or purpose

Example of a free hold harmless agreement template
  • Clearly explain what the hold harmless agreement sample is about and the reason for it.
Example:

Lawn maintenance services are to be provided on 15 July 2025 at 455 Elm Street, Austin, Texas.

Step 3: Mention the risks

Example of a hold harmless agreement template
  • List the problems or risks the indemnifier agrees not to sue for (injury, property damage, or legal claims).
Example:

This agreement covers personal injuries, property damage, or any other financial loss related to the lawn services.

Step 5: Confirm insurance requirements

Part of a hold harmless form
  • Sometimes, especially for businesses or contractors, the Indemnitee may ask the Indemnifier to have insurance. Mention it in the hold harmless letter template if needed.

Step 6: Add jurisdiction

Part of a sample hold harmless agreement
  • Name the state in which laws will apply to this simple hold harmless agreement.
Example:

This agreement is governed by the laws of the State of Texas, and any disputes will be settled in the courts of Travis County, Texas.

Step 7: Add signatures

Example of a hold harmless letter

Always keep a signed copy of the document.

If anything seems unclear or the form involves many risks or money, speak with a lawyer first and see the example hold harmless agreement available online.

Hold Harmless Agreement Preview