Hold Harmless Agreement Template

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Updated Apr 22, 2025
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A generic hold harmless agreement is a document that guarantees one party will not sue another if something goes wrong. It is especially useful when you deal with an activity or event associated with a risk of damage or harm. This form protects people or businesses providing services or space and ensures everyone understands who will take accountability if there’s a problem.
When To Use a Hold Harmless Agreement Form
How To Fill In a Hold Harmless Agreement Template: Step-by-Step Guide
Paper titled "Hold Harmless Agreement"; injured man is being examined by a doctor

When someone is doing work for another entity, and both parties want to be clear about who is responsible if something bad happens, they fill in and sign a hold harmless agreement template. This form can be applied in a variety of situations where there's some risk involved.

When To Use a Hold Harmless Agreement Form

Common situations:

  • Contractors work on someone’s house or property (plumbers, electricians, painters, etc.);
  • A company rents out equipment for someone to use (ladders, machinery);
  • Someone organizes an event on someone else’s land or property;
  • Volunteers offer services during charity events;
  • A business subleasing out their space temporarily;
  • A moving company hired to transport belongings;
  • A landlord allows a tenant to do small repairs themselves;
  • Partnerships in business where one party takes physical or financial risk.

When not to use a hold harmless form:

There are situations when a hold harmless letter is not applicable. It should not be used if:

  • Someone engages in illegal activities or tries to avoid lawful responsibilities;
  • Intentional harm or serious neglect is done to property;
  • Someone under 18 years old is involved unless signed by their legal guardian;
  • Laws in the state do not allow certain responsibilities to be passed on;
  • Public interest is violated.

How To Fill In a Hold Harmless Agreement Template: Step-by-Step Guide

To ensure you provide all essential details to the document, follow the instructions below and check the hold harmless agreement example.

Step 1: Add the date

Part of a free hold harmless agreement
  • Provide the date when the hold harmless agreement PDF is signed.
Example:

The Hold Harmless Agreement is made and entered into on this 25 day of June, 2025, by and between:

Step 2: Add details about the parties

Example of a hold harmless agreement template free
  • Add the name, address, and contact information of the person who won’t be held responsible in the “Indemnitee” section.
  • Provide the name, address, phone number, and email address of the person who refuses to sue in the “Indemnifier” section.
Example:

Indemnitor: 

Name: John Miller, 

Address: 455 Elm Street, Austin, Texas 

Phone: (989) 748 98 00

Email: [email protected]

Step 3: Describe the activity or purpose

Example of a free hold harmless agreement template
  • Clearly explain what the hold harmless agreement sample is about and the reason for it.
Example:

Lawn maintenance services are to be provided on 15 July 2025 at 455 Elm Street, Austin, Texas.

Step 3: Mention the risks

Example of a hold harmless agreement template
  • List the problems or risks the indemnifier agrees not to sue for (injury, property damage, or legal claims).
Example:

This agreement covers personal injuries, property damage, or any other financial loss related to the lawn services.

Step 5: Confirm insurance requirements

Part of a hold harmless form
  • Sometimes, especially for businesses or contractors, the Indemnitee may ask the Indemnifier to have insurance. Mention it in the hold harmless letter template if needed.

Step 6: Add jurisdiction

Part of a sample hold harmless agreement
  • Name the state in which laws will apply to this simple hold harmless agreement.
Example:

This agreement is governed by the laws of the State of Texas, and any disputes will be settled in the courts of Travis County, Texas.

Step 7: Add signatures

Example of a hold harmless letter

Always keep a signed copy of the document.

If anything seems unclear or the form involves many risks or money, speak with a lawyer first and see the example hold harmless agreement available online.