Equipment Bill of Sale Template

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Updated Dec 28, 2023
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An Equipment Bill of Sale is a legal form between a seller and a buyer that records the sale of tools, machinery, or devices. It is used by businesses and individuals to confirm ownership transfer and protect both parties from disputes.

Bill of Sale for Equipment

 

State of  

County of  

 

 

 

The Seller:  , an individual residing at  .

The Buyer:  , an individual residing at  .

 

The equipment. The Seller hereby sells, grants, and conveys to the Buyer all of the Seller's rights, title, and interest in, to, and under the equipment described herein and all manufacturer warranties, if any, in favor of the Seller in effect for the following equipment (collectively referred to as the "Equipment"):

  • Type:  ;
    Make:  ;
    Model:  ;
    Serial number: ;
    Price:  .

Total price of the Equipment:  .

 

Sales tax. The sales tax applicable to this sale is included in the purchase price of the Equipment. The parties agree that the payment of all other taxes shall be covered by the Seller.

 

Warranty. The Seller affirms legal ownership of the Equipment and asserts the right and authority to sell and transfer the Equipment. The Equipment is being sold on an as-is condition, where-is basis, and with all faults.

This Bill of Sale shall be effective as to the transfer of the Equipment as of  .

IN WITNESS WHEREOF, this Bill of Sale is executed in  .

The Seller    

 

 

______________________________

(Place for signature)

The Buyer

 

 

______________________________

(Place for signature)

                               

Notary acknowledgment

State of  

 

 

Sworn to and subscribed before me on

 

 

Acting in the county of  

 

 

_____________________________

Notary public's name and seal

Written by Karyna Pukaniuk - Reviewed by Jonathan McGill

Template Description

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Paper titled "Equipment bill of Sale", woman talking to a man near construction equipment

An equipment bill of sale is a crucial document used in the transaction or sale of personal property items, particularly when substantial equipment items are involved. A bill of sale for equipment plays a pivotal part in transferring ownership rights and titles from the seller to the buyer. It serves as a certificate of transfer, providing both parties with legal protections by outlining the terms and conditions of the transaction. 

When to Use a Bill of Sale for Equipment

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A bill of sale for equipment is necessary anytime an exchange of high-value equipment occurs. Situations can range from selling farm machinery, where a bill of sale for farm equipment is applicable, to transactions involving substantial machinery. In this case, the heavy equipment bill of sale provides the needed legal documentation for these exchanges. In case you do not have experience in drafting documents for equipment exchanges, a free equipment bill of sale found online can serve as an example to follow. 

Parties of the Bill of Sale for Equipment

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  • Seller –– This is the individual or entity owning the equipment and offering it for sale. Their responsibility is to provide accurate details about the equipment, its history, and its current condition. Once the transaction is complete, the seller issues the bill of sale equipment document. This document signifies that the seller has legally transferred ownership to the buyer, relinquishing any future claims on the equipment.

  • Buyer –– This would be the individual, organization, or company seeking to purchase the equipment. The buyer is responsible for fulfilling the agreed payment. Once the buyer makes the full payment, they receive the equipment and the accompanying bill of sale. This document serves as evidence of the transaction and confirms the acquisition of the equipment. 

Key Terms

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  • As-Is Condition: Indicates that the buyer understands the equipment is sold in its current state, with all faults and issues, and the seller bears no further responsibility for any defects.
  • Warranty: If any warranties are provided, they should be clearly stated in the bill of sale farm equipment document.
  • Governing Law: The law that will interpret the bill of sale, typically the law from the seller's state.
  • Payment Method: Defines how the payment will be made by the buyer to the seller.
  • Indemnification: Protects the seller from any issues or damage reported after the sale.

How to Write a Bill of Sale for Equipment

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A bill of sale for machinery is a significant legal document demonstrating that the ownership of a specific piece of equipment has been fully transferred from the buyer to the seller. You can use an equipment bill of sale template available at Loio or consult lawyers who can help you create one.

Here's how a buyer or a seller can draft a bill of sale template for equipment:

Seller
  1. Provide information about yourself, including your legal name and contact details.
  2. Indicate the original cost of the equipment and the agreed-upon sale price.
  3. Include an accurate description of the equipment, such as make, model, and condition.
  4. Add any relevant details about the equipment's history or previous use.
Buyer
  1. Share your full name and contact information.
  2. State the governing state or federal law that applies to the farm equipment bill of sale.
  3. Assure that the seller has full rights to sell the equipment and there are no outstanding liens on it.
  4. Specify the date and location of the transaction and the agreed-upon payment method.
  5. Express the conditions of sale, clearly stating that the equipment is being sold 'as is' unless otherwise noted.

Both parties need to thoroughly review the bill of sale machinery document to protect their rights and ensure no misunderstandings occur in the future. 

In summary, a machinery bill of sale provides much-needed clarity, legality, and protection for both buyers and sellers in a transaction. It supports genuinely transparent exchanges, reduces the possibility of disputes, and maintains a harmonious relationship between parties.

The availability of online templates can simplify the process even further. Free printable equipment bill of sale forms are customizable based on individual needs, which makes the process straightforward and hassle-free. By using these templates, both parties can save time, avoid oversights, and enhance the transaction's overall professionalism. Whether you need a bill of sale for heavy equipment, this universal template will allow you to protect your interests and make the deal safe.

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