A Cash Receipt is a crucial document used to provide proof of payment for goods or services. It helps maintain accurate financial records and ensures transparency in transactions for both businesses and customers. Easily create and personalize your cash receipt — download the template to your device today!
A cash receipt is a written proof of payment a seller gives after receiving cash. Unlike digital or bank transfer receipts, it records physical cash transactions.
Cash receipts are helpful in many situations. Businesses, landlords, and individuals use them for transactions like:
Business transactions
Retail Stores. Give a cash receipt when a customer pays in cash.
Freelancers & Contractors. Provide a printable receipt when receiving payment from a client. Restaurants and cafes often generate cash receipts for customer orders.
Rent payments. Landlords should issue cash receipts when tenants pay rent in cash. This protects both parties in case of any disputes regarding payment history.
Charitable Donations. Nonprofits and charities issue cash receipts to donors for tax deduction purposes.
Purchasing Second-Hand Items. When buying a car, furniture, or electronics from a private seller, ask for a cash payment receipt as proof of purchase.
Debt Repayments. A receipt ensures both parties have a written transaction record if you lend or repay money in cash.
Use a Cash Receipt Template. You can download and fill out a receipt for cash payment online on Loio.
Enter Business or Seller Details. Include the name of the business or individual issuing the receipt. Add an address, phone number, or tax identification information if applicable.
Assign a Receipt Number. A unique receipt number (or reference ID) helps with tracking and documentation. This is especially useful for taxes and bookkeeping.
Add the Date of the Transaction. Record the exact date when the payment was received. This is crucial for record-keeping.
Include Payer Information. Write down the buyer’s name and contact details (if necessary) to prevent confusion about who made the payment.
Enter the Payment Amount. Clearly state the total amount received in cash. Indicate the outstanding balance if the payment is partial for a more significant sum.
Provide a Description of the Payment. Mention the reason for the payment.
Sign and Issue the Receipt. Though not always required, both parties can sign the receipt to acknowledge the transaction, adding another layer of security.
Retain a Copy. Both buyer and seller should keep a copy for their records. For convenience, digital versions can be stored as a cash receipt PDF.
You can download a cash receipt form online from Loio and fill it out digitally or as a printable cash receipt.