Authorization Letter Template
All states
An authorization letter, or a letter of authorization, is a formal document that gives another person or entity permission to act on your behalf. This authorization could be temporary or permanent, depending on the situation.
When Do You Need an Authorization Letter?
There are numerous situations where an authorization letter template is necessary. The primary reason for issuing one is when you cannot complete a task yourself due to absence, health conditions, or other personal limitations.
Some of the most common scenarios include:
Authorization for document collection
- Picking up essential documents like passports, birth certificates, or bank statements.
- Receiving confidential medical records from a hospital or clinic.
Medical authorization for minors
- Allowing a guardian to make medical decisions for your child in your absence.
- Granting permission for a caregiver to take your child to a doctor.
Financial transactions
- Authorizing someone to handle banking matters, such as withdrawing money or signing checks.
- Granting a family member the right to use your credit card for a particular payment.
Business-related authorizations
- Allowing an employee to sign documents on behalf of the company.
- Granting access to confidential files or making purchases for business needs.
Legal matters and property management
- Permitting someone to manage your real estate affairs during travel.
- Authorizing another party to collect legal documents from a courthouse.
A letter of authorization form ensures that the appointed person can act legally on your behalf and that institutions or third parties recognize their authority.
How To Fill Out an Authorization Letter: Step-by-Step
Follow these steps to complete an authorization letter template correctly.
Step 1: Fill in the sender’s information (your details)
This section identifies you as the person granting authorization.
- Write your full name at the top.
- Provide your complete residential address, including city, state, and zip code.
- Include your contact details (email and phone number) so the recipient can verify your authorization.
From: Jessica Carter
Address: 125 Oak Street, Anchorage, Alaska, 99501
Contact information: [email protected], (907) 555-7890
Step 2: Enter the recipient’s information (authorized person or organization)
This section specifies who you are authorizing and where they can be contacted.
- Write the full name of the authorized person or organization.
- Provide their complete address to ensure proper identification.
- Include contact details (email and phone number) in case verification is required.
- To: Daniel Roberts
- Address: 300 Elm Avenue, Birmingham, Alabama, 35203
- Contact information: [email protected], (205) 555-4567
Step 3: Write the authorization statement
Clearly define the scope of authorization, ensuring the document specifies precisely what the authorized person can and cannot do.
- Restate your full name and address for clarity.
- Include the full name and address of the person being authorized.
- Describe the specific task(s) they are authorized to perform.
- Specify the time frame for which the authorization is valid, whether indefinitely or until further notice.
I, Jessica Carter, residing at 125 Oak Street, Anchorage, Alaska, 99501, hereby authorize Daniel Roberts, residing at 300 Elm Avenue, Birmingham, Alabama, 35203 (the "Representative") to act on my behalf for the purpose of collecting my legal documents from the city office.
This authorization is effective immediately and shall remain in force until I give further notice.
Step 4: Sign and date the authorization letter
A signature is required to make the authorization legally binding.
Sincerely,
Jessica Carter
Date: April 5, 2025
- Hand-deliver or email the letter to the authorized person and any relevant parties.
- Keep a copy for your records.