Landscaping Contract Template

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Updated May 11, 2024
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A landscaping contract is a legal document that allows parties to provide and get landscaping services for a fixed fee. With this legally binding document, both parties are protected in the case of a dispute and can easily resolve disagreements. While editing this landscaping contract template on Loio, you can continue doing your work while knowing the contract is in place and can protect you if needed.
LANDSCAPING CONTRACT

This Landscaping Contract (the "Contract") is entered into on   (the "Effective Date") by and between

 , an individual registered at   (the "Landscaper"), and

 , an individual registered at   (the "Client"), collectively referred to as the "Parties" and individually as the "Party".

SUBJECT TO THE CONTRACT. The Landscaper agrees to provide the following landscaping services (the "Services" or "Landscaping Services") to the Client for the property specified herein (the "Property") in compliance with all applicable laws and regulations:

The Landscaper shall begin providing the Landscaping Services on  .

SCOPE OF THE SERVICES AND WORK SITE. For improvement of the area around the Property, the Landscaper shall provide the following Services to the Client:

The work site shall be located on the Property at  . The Client shall provide an accessible and safe work site for the Landscaper. The Client shall grant access to outside water sources, electrical outlets, and any other necessary equipment required to perform the Services.

The   shall be responsible for providing all equipment and materials required to perform the Services. Upon completion of the Services, the Landscaper shall remove all debris and equipment and take all necessary precautions to protect the Property.

PAYMENT TERMS. The Client agrees to pay the Landscaper a fixed fee of   for the provided Services. The payment conditions are as follows:

• Payment term: The payment is due within   days after completion (the "Due Date") of the Services.

• Late payment: If the Client does not make a payment by the Due Date, the Client shall be responsible for paying interest on the unpaid balance at the rate of  % per day or the maximum rate permitted by law.

• Payment method: The Client shall pay the Landscaper by cash unless otherwise agreed upon in writing between both Parties.

• Taxes: The   shall cover all taxes associated with the Services, including sales tax, use tax, and other applicable taxes.

In addition to the payment terms outlined in this section, the Client agrees to pay the Landscaper for the following Services:

• Change orders: The Client may request additional Landscaping Services or changes to the provided Services by submitting a written change order to the Landscaper, which includes the estimated cost and time frame required to implement the requested changes. The Client may approve or decline the change order estimate. If the Client approves the estimate, the Parties shall sign a written addendum to modify this Contract. The additional expenses and time needed for the change order will be added to the price and schedule of the Contract.

• Overtime: If the Landscaper is required to work overtime, as defined by applicable laws and regulations, the Client is responsible for compensating the Landscaper at the rate of   per hour.

• Permits and fees: The Landscaper is responsible for obtaining all necessary permits and covering associated fees to carry out the Services. Upon receiving an invoice from the Landscaper confirming these expenses, the Client shall reimburse the Landscaper for the incurred costs.

• Travel and lodging: If the Services require the Landscaper to travel beyond   from the Landscaper's place of business, the Client shall reimburse the Landscaper for reasonable travel and lodging expenses as outlined in the addendum.

INSURANCE. The Landscaper shall maintain the insurance coverage in amounts sufficient to cover any liability arising from the performance of the Services under this Contract. This coverage should include general liability, property damage, and workers' compensation insurance. Before the commencement of the Services, the Landscaper shall provide the Client with a certificate of insurance to confirm such coverage.

The Landscaper mandates that the sub-landscapers maintain adequate insurance coverage for liability arising from the performance of the Services, including general liability, property damage, and workers' compensation insurance.

SURVEY AND TITLE. The Client affirms their legal ownership of the Property for which the Services are to be provided and their full authority to enter into this Contract.

The Landscaper shall inspect the Property to ensure the Services comply with all applicable laws, rules, and regulations.

If any defects or encumbrances related to the title of the Property are discovered while conducting the Services, the Landscaper shall immediately notify the Client in writing.

TERM OF THE CONTRACT. This Contract shall commence on the Effective Date and shall continue until completion of the Services and payment of all amounts due hereto, but in no event later than  , unless terminated earlier under the terms of this Contract.

Either Party may terminate this Contract at any time upon   days prior by providing written notice to the other Party.

Either Party may terminate this Contract upon   days prior by providing written notice to the other Party if the other Party violates this Contract and fails to rectify the issue within the specified notice period.

In addition, either Party may terminate this Contract immediately upon written notice to the other Party if the other Party becomes insolvent or files for bankruptcy.

Upon termination of this Contract, except for termination due to a material breach of this Contract by the Landscaper, the Client shall pay the Landscaper for all Services satisfactorily completed by the Landscaper through the date of termination.

WORK PRODUCT CLIENTSHIP. All work products, materials, and supplies created by the Landscaper shall be the Client's sole property upon full payment for the Services rendered by the Landscaper. Upon receiving full payment from the Client, the Landscaper agrees to transfer all rights, titles, and interests in and to such work product, materials, and deliverables.

Without the Client's prior written consent, the Landscaper agrees not to use any work products, materials, or deliverables created under this Contract for any purpose other than the performance of the Services under this Contract.

COMPLETION OF THE SERVICES. The Landscaper shall commence the Services on the date specified in the Contract and complete the Services by the stipulated date specified in the Contract unless the Client grants written extensions. The Landscaper is committed to delivering the Services promptly and in a professional manner, following industry standards, and complying with the Contract.

Upon completion of the Services, the Landscaper shall submit an acceptance certificate (the "Acceptance Act") to the Client for signature. This acceptance certificate lists all of the Services provided and states that the Services have been completed in accordance with the Contract and that all required inspections, tests, and approvals have been obtained. The Client shall have   day to inspect and test the Services for compliance with the Contract. If the Services meet the Contract specifications, the Client shall sign the Acceptance Act and submit it to the Landscaper.

If the Services are found to be defective or non-compliant with the Contract, the Landscaper shall promptly rectify the issues without incurring an additional cost to the Client. The Client shall have additional   day to inspect and test the corrected Services. If the Services align with the terms of the Contract, the Client shall sign the Acceptance Act and submit it to the Landscaper.

INDEMNIFICATION. The Landscaper agrees to indemnify and hold harmless the Client, the Client's affiliates, agents, and employees against any damages, losses, liabilities, costs, and expenses, including reasonable attorneys' fees, resulting from or related to the performance of the Services under this Contract, except for claims, damages, losses, liabilities, costs, or expenses caused by the Client's negligence or willful misconduct.

The Client agrees to indemnify and hold harmless the Landscaper, the Landscaper's affiliates, agents, and employees against any damages, losses, liabilities, costs, and expenses, including reasonable attorneys' fees, resulting from or related to the use of the Services provided by the Landscaper, except for claims, damages, losses, liabilities, costs, or expenses caused by the Landscaper's negligence or willful misconduct.

WARRANTY. The Landscaper warrants that all Services provided under this Contract will be performed professionally, with reasonable care and skill, and in accordance with all applicable laws and regulations. Any Services involving illegal activities, including but not limited to the use of prohibited pesticides or violation of zoning laws, shall be considered a material breach of this Contract, rendering it unenforceable. The Landscaper assures that all materials used during the performance of the Services will exhibit excellent workmanship and be free from defects.

This warranty is valid for   months after completion of the Services. This warranty does not apply to damages resulting from natural wear and tear, force majeure, or the Client's negligence. 

The Landscaper shall not be liable for any indirect, incidental, or punitive damages arising from the Services performed under this Contract.

FORCE MAJEURE. Force majeure events, such as acts of God, war, terrorism, strikes, lockouts, labor disputes, pandemics, governmental regulations, and others, cannot make the affected Party liable for any failure or delay in the performance of the Services.

In the case of force majeure, the affected Party shall immediately notify the other Party about the nature and extent of the circumstances and their effect on the Party's ability to perform. The Party affected by force majeure shall mitigate its consequences and resume the obligations promptly after the circumstances cease to exist.

If the force majeure circumstances last more than   day, either Party may terminate this Contract by giving written notice to the other Party. In this case, neither Party shall be liable to the other Party for any damages arising from the termination of this Contract.

GOVERNING LAW AND DISPUTE RESOLUTION. This Contract shall be governed by and construed under the laws of the State of  , except for its conflict of laws principles. Any action or proceeding arising out of or relating to this Contract or its breach shall be brought exclusively in the courts located in the State of  . The Parties agree to the jurisdiction of such courts and waive any objections to their venue.

CONFIDENTIALITY. The Parties shall keep strictly confidential information and shall not disclose any information to any third party unless required by law. The Parties agree not to use the confidential information for any purpose other than what is necessary to fulfill their obligations under this Contract.

This confidentiality clause shall remain in effect after the termination or expiration of this Contract.

SEVERABILITY. The invalidity or unenforceability of any provision of this Contract shall not affect its validity or enforceability.

ENTIRE AGREEMENT. This Contract is the complete agreement between the Parties with respect to the subject matter hereof, superseding any prior agreements and communications, both written and oral, regarding such subject matter. Any amendments or modifications to this Contract must be in writing and signed by both Parties. This Contract does not establish a partnership or joint venture between the Parties, and neither Party has the authority to bind the other.

AMENDMENTS. This Contract may only be modified by a written agreement signed by both Parties. Any amendments to this Contract shall be binding only if they are in writing and signed by both Parties.

BINDING EFFECT. This Contract shall be binding for the Parties and their respective successors and assigns. Neither Party may assign this Contract or any of its rights or obligations hereunder without obtaining prior written consent from the other Party, which cannot be unreasonably withheld.

ANNEXES. Any annexes, schedules, and exhibits to this Contract are considered its integral parts. In the event of any inconsistencies between the provisions of the main body of this Contract and its Annexes, the provisions of the main body of this Contract shall prevail.

THE LANDSCAPER

THE CLIENT

 

 , USA

 

 

 

___________________________

(Place for a signature)

 

 

 

 , USA

 

 

 

___________________________

(Place for a signature)

 

 

SERVICES ACCEPTANCE ACT 
to the Landscaping Contract dated  

We, the undersigned,

 , an individual registered at  , (the "Landscaper") and

 , an individual registered at   (the "Client"), collectively referred to as the "Parties" and individually as the "Party". 

Acting voluntarily and completely aware of the actions, having concluded this Acceptance Act to the Landscaping Contract dated  , confirming the following:

1. The Landscaper has provided, and the Client has accepted the following Services:

Date/period of the Services provision: The Landscaping Contract dated   has commenced on the Effective Date and continued until   if the Services have not been completed by that date unless terminated earlier in accordance with the terms of this Contract.

Price of the Services:  .

2. The Services are provided in a professional manner and in accordance with the law. The Parties have no claims against each other. 

3. This Acceptance Act is an integral part of the Landscaping Contract dated  .

THE LANDSCAPER

THE CLIENT

 

 , USA

 

 

 

___________________________

(Place for a signature)

 

 

 

 , USA

 

 

 

___________________________

(Place for a signature)

 

 

Written by Karyna Pukaniuk - Reviewed by Jonathan McGill

What Is a Landscaping Contract?

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A landscaping contract is a legal agreement between a landscaper and a client for professional outdoor services. It outlines the work to be done, the associated costs, the completion date, and who is responsible for materials and liability. This contract protects both parties and provides clear expectations before any work begins.

When Should I Use a Landscaping Contract?

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You should use a landscaping contract whenever you hire or provide services such as landscape design, lawn care, irrigation installation, or seasonal maintenance. This applies to both one-time projects and ongoing service agreements, including residential and commercial work.

Using a detailed landscape contract helps clarify expectations, responsibilities, and legal protections for both parties. A written agreement reduces the risk of misunderstandings and helps ensure the smooth execution of projects, especially when dealing with weather-sensitive tasks, scheduling changes, or client-specific requests.

What Should I Include in a Landscaping Contract?

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A complete landscaping contract should include:

  • The names and contact information of both parties — guarantee that both the client and contractor are fully identified, including their legal names, addresses, and contact details.

  • A clear description of the services to be provided — include all landscaping work to be performed, such as planting, grading, mulching, hardscaping, irrigation systems, or maintenance.

  • Project start and end dates — define when the work will begin and when it’s expected to be completed. For ongoing landscaping contracts, add frequency (e.g., weekly, monthly).

  • The total cost, payment schedule, and payment method — state the full cost, any deposits or milestone payments, and the method of payment.

  • A list of materials and equipment needed — clarify whether the contractor or the client provides tools, plants, and supplies, and who is responsible for purchasing or transporting them.

  • Responsibilities for permits, cleanup, or debris removal — define who is responsible for handling permits, cleanup duties, and waste disposal to avoid post-project confusion.

  • Insurance and liability terms — confirm the contractor has general liability and, if applicable, workers' compensation insurance to protect both parties.

  • Terms for cancellation or termination of the agreement — include conditions for ending the contract early, such as notice periods or cancellation fees.

Optional Clauses To Consider:

  • Weather delays: Include language stating that delays due to rain, storms, or heat waves are not considered a breach of the contract.

  • Warranties: Add warranty coverage on workmanship or plant survival to improve client trust

  • Change orders: Outline how extra work or material substitutions will be approved and priced.

  • Dispute resolution: Include how disagreements will be handled — through mediation, arbitration, or legal action.

These elements, often found in a well-prepared landscape contract template or landscaping contract template, help both the client and contractor stay aligned throughout the project and ensure the document is legally sound.

How To Draft a Landscaping Contract

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To create a professional landscaping contract:

  • Begin with full legal names and contact information. Both the contractor and client must be identified.

  • Describe the scope of work in detail, including services and deliverables. Be specific to avoid misinterpretations.

  • Specify the timeline, including start and completion dates. Include estimated duration and deadlines.

  • List payment terms, including deposit amounts, milestones, and hourly rates. Define the financial structure clearly.

  • Include legal terms about liability, insurance, and dispute resolution. These protect both parties from unforeseen issues.

  • Add clauses for unforeseen circumstances or changes in scope. This could include factors such as poor weather or unexpected site conditions.

  • Review the contract carefully and ensure both parties sign it.  Each party should keep a signed copy.

Using a ready-made landscape contract template or a printable landscaping contract agreement PDF simplifies the process and ensures that no important terms are missed. A well-drafted contract helps build trust and prevents costly misunderstandings.