Daycare Contract Template

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A Daycare Service Contract is a document between a childcare provider and parents establishing terms for care, fees, and scheduling. It is used to set clear expectations and protect both families and caregivers legally.
DAYCARE (CHILD CARE) CONTRACT

This Daycare (Child Care) Contract (the "Contract") is entered into on   (the "Effective Date") by and between the following parties:

 , an individual having their usual place of living at   (the "Parent"), and

 , an individual having their usual place of living at   (the "Child Care Provider"), collectively referred to as the "Parties" and individually as the "Party". 

NOW, THEREFORE, in consideration of the mutual promises and obligations set forth herein and upon other good and valuable consideration, the Parties have agreed as follows:

SUBJECT TO THE CONTRACT

This Contract governs the terms and conditions of providing childcare services for the Parent by the Child Care Provider as specified below:

This Contract shall be for the following child:

  • Child's name  ; date of birth  .

Hereinafter referred to as the "Child".

CHILD CARE SERVICES

The Child Care Provider agrees to supply the necessary daily care to the Child. Such daily care shall include but not be limited to constant supervision, viewing social engagements, promoting good behavior, and any of the following services:

Hereinafter referred to as the "Services".

SCHEDULE OF SERVICES

The Child Care Provider shall provide their Services to the Child in accordance with the following weekly schedule:

Days

Start time

End time

Monday 

  

Tuesday

  

Wednesday

  

Thursday

  

Friday

  

Saturday

  

Sunday

  
PAYMENT TERMS AND PROCEDURE

The Family shall pay the Child Care Provider a compensation of   per hour (the "Compensation"), which shall be paid daily. 

The Compensation shall be inclusive of the actual hours worked.

Any applicable taxes are included in the Compensation, and the Child Care Provider is responsible for reporting their wages to the IRS and the State.

All payments will be made in cash.

OVERTIME SERVICES

Late pickup. If the Parent is more than   minutes late after the Child's pickup time mutually agreed by the Parties, a late pickup fee of   shall be paid to the Child Care Provider (the "Late Pickup Fee").

Overtime care (with approval). If the Parent has received approval from the Child Care Provider for overtime care of the Child, the Child Care Provider shall provide such care at a rate of   per hour.

Overtime care (without approval). If the Parent has not received approval from the Child Care Provider for overtime care of the Child, the Child Care Provider shall provide such care at a rate of   per hour.

VACATION AND HOLIDAYS

The Child Care Provider shall be entitled to   day(s) of vacation per month.

The following vacation times shall be provided to each Party:

Parent's vacation. The Parent must provide at least   day(s) notice before their Child is on vacation, and the Services are not required. During the Parent's vacation, the Parent is:

  • Required to pay the full amount of the Compensation to the Child Care Provider.

Child Care Provider's vacation. The Child Care Provider must give at least   day(s) notice before vacationing. During the Child Care Provider's vacation, the Parent is:

  • Required to pay the full amount of the Compensation to the Child Care Provider.

Holidays. The Parties acknowledge and agree that the Child Care Provider will not be available on the following national holidays:

During the above-mentioned holidays, the Parent is:

  • Required to pay the full amount of the Compensation to the Child Care Provider.

The Child Care Provider shall be entitled to   day(s) of sick leave per month. During the Child Care Provider's sick leave, the Parent is:

  • Required to pay the full amount of Compensation to the Child Care Provider.
TERM AND TERMINATION

The Services under this Contract shall commence on the Effective Date (the "Commencement Date") and terminate  .

Either Party may terminate this Contract preliminary without prior written notice to the other Party in case of violation of the terms of this Contract by the other Party and failure to cure such violation within a reasonable period upon request of the other Party. In case of such preliminary termination, the Parent shall pay for all the Services duly provided by the Child Care Provider.

CONFIDENTIALITY

The Parties agree to keep all information disclosed during this Contract confidential and not to share such information with any third party unless required by law. The Parties agree not to use the confidential information for any purpose other than what is necessary to fulfill their obligations under this Contract.

This clause shall survive the termination or expiration of this Contract.

NOTICE

Any notice, request, demand, or other communication required or permitted under this Contract shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set forth in the opening paragraph or to the other address as one Party may have furnished in writing, or to email addresses set forth below:

If to the Parent:  

If to the Child Care Provider:  

GOVERNING LAW AND DISPUTE RESOLUTION

This Contract shall be governed by and interpreted in accordance with the laws of the State of  , and any disputes arising out of or in connection with this Contract shall be exclusively resolved by the courts of the State of  . 

ADDITIONAL TERMS

 .

SEVERABILITY

The invalidity or unenforceability of any provision of this Contract shall not affect the validity or enforceability of any other provision of this Contract.

ENTIRE AGREEMENT

This Contract represents the entire agreement between the Parties and supersedes any prior oral or written agreements.

WAIVER

No failure or delay by the Party to exercise any right or remedy provided under this Contract or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.

AMENDMENTS

This Contract may be amended or modified only by a written arrangement signed by both Parties. 

BINDING EFFECT

This Contract shall be binding upon the Parties and their respective successors and assigns according to the federal, state, and local law requirements. Neither Party may assign this Contract or any of its rights or obligations hereunder without the prior written consent of the other Party, which consent shall not be unreasonably withheld.

IN WITNESS WHEREOF, the Parties have executed this Contract as of the Effective Date, with full knowledge of its content and significance and intending to be legally bound by the terms hereof.

 

THE PARENT

 

 ,

 , USA

 

 

____________________________

(Place for signature)

 

 

THE CHILD CARE PROVIDER

 

 , 

 , USA

 

 

____________________________

(Place for signature)

 

 

Written by Megan Thompson - Reviewed by Jonathan McGill

Template Description

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Paper titled "Daycare (Child Care) Contract"; nanny teaching kids alphabet

A daycare (child care) contract serves as an essential legal agreement between parents and providers to ensure the well-being and care of children. This description will guide you on how to write a childcare agreement effectively, covering the importance of daycare contracts and providing step-by-step instructions to create a comprehensive and mutual agreement between all parties involved.

When to Use a Daycare (Child Care) Contract

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A daycare contract should be utilized when a parent or legal guardian enrolls their child in a daycare facility, whether home-based, a daycare center, or a preschool. This contract establishes the terms and conditions that govern the relationship between the parent and the daycare provider, ensuring clarity, accountability, and peace of mind for both parties.

Parties

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The key parties involved in a daycare contract are:

  • Parent/Legal Guardian: The parent or legal guardian is responsible for their child's welfare and entrusting the child to the daycare provider's care. They play a crucial role in ensuring the child's well-being and abiding by the terms specified in the contract.

  • Daycare Provider: The daycare provider is the professional or facility entrusted with the child's care, supervision, and development during the agreed-upon hours. They are responsible for providing a safe and nurturing environment for the child while adhering to the terms and conditions outlined in the contract.

Key Terms

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  1. Services Provided: Thoroughly specify operating hours, activities, meals, and other services like transportation, ensuring clear communication with parents.

  2. Payment Terms: Specify the payment structure, including fees, due dates, late penalties, and accepted payment methods. Clearly state any consequences for non-payment or missed payments.

  3. Health and Safety: Address health and safety protocols, including immunization requirements, emergency procedures, authorization for medical treatment, and policies on illness or contagious diseases.

  4. Termination Policy: Outline the conditions and procedures for terminating the agreement by both parties, including notice periods and any applicable refund policies.

  5. Liability and Insurance: Clarify both parties' liability and insurance responsibilities, including any waivers or limitations of liability that may apply in case of accidents or injuries.

How to Write a Daycare Contract

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When preparing a childcare contract, follow these step-by-step guidelines to create a concise and compelling agreement:

  1. Begin by introducing the purpose of the contract, clearly stating that it is a legally binding agreement between the parents/guardians and the daycare provider. Identify all parties involved, including their full names and contact information.

  2. Outline the terms and conditions agreed upon by both parties. For example, specify the daycare's days and hours of operation, the age range of children accepted, and any specific services provided.

  3. Define the roles and responsibilities of each party involved in daycare contracts for parents. This can include the daycare provider's responsibility for the child's basic needs, educational activities, communication with parents, and the parent's responsibility for providing necessary supplies, timely payments, and open communication regarding any changes in the child's routine or health.

  4. Address important health, safety, and emergency procedures. This can include ensuring a clean and child-safe environment, proper handling of food and medication, periodic sanitization, communication in case of illness or emergency, and the protocol for contacting parents.

By following these guidelines, you can create an in-home daycare contract that covers 
crucial aspects of the agreement while ensuring smooth communication and understanding between all parties involved.

To streamline the process and optimize efficiency, readily available in-home daycare contract templates can be employed and tailored to meet specific requirements. These templates offer a valuable starting point and encompass vital elements when crafting comprehensive daycare contracts for parents.

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