Background Check Authorization Form Template

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A background check authorization form is a legal document that individuals or businesses use to gain permission to conduct a background check on another individual. It is often used in employment, tenancy, or other situations where the verification of an individual's identity is necessary. Edit this background check authorization form on Loio and get a personal legal document in minutes.

BACKGROUND CHECK AUTHORIZATION FORM

Background Verification Process

Safety and security commitment. To uphold the safety and security of our clients, staff, and property,  , having its registered place of business at   (the "Company"), will procure a "consumer report" or an "investigative consumer report" (the "Report") in relation to your job application.

Ongoing employment checks. If you join or are currently employed by the Company, we may obtain additional background reports for ongoing employment considerations.

Details of Background Reporting

Report preparation. The designated Background Check Company will compile your background Report for  .

Contact information. You can reach the Background Check Company   at  , via   or at  .

Report contents. The background Report may cover your personal demeanor, reputation, characteristics, lifestyle, and financial status.

Potential information types. Information that may be gathered includes but is not limited to:

Credit history checks. Credit history will be checked only when legally permissible and when it is significantly relevant to your job responsibilities.

Information sources. Information may be gathered from both public and private records, including interviews with:

Common investigation types. A typical report might examine your educational and/or employment background carried out by the Background Check Company or another external agency.

Further inquiries. You can inquire more about the nature and scope of any report by contacting   at  .

GRANTING AUTHORIZATION FOR BACKGROUND CHECKS

Consent for Background Verification

Authorization grant. Having thoroughly reviewed this Background Check Authorization Form, I give permission for the Company to obtain my background Report, including any investigative consumer reports.

Ongoing consent. I acknowledge that the Company may use this consent to procure additional background reports, including investigative consumer reports, during my tenure without requiring my renewed consent, as permitted by law.

Permission for information disclosure. I authorize the following entities to disclose to the Background Check Company and its representatives all relevant information about me, including but not limited to:

Workers' compensation records. Information related to workers' compensation will be requested in accordance with the Americans with Disabilities Act and relevant laws; only post a conditional job offer.

The Background Check Company and its agents may receive information including, but not limited to:

Consent for other reporting agencies. I consent to   obtaining background reports, including investigative consumer reports, from agencies other than the Background Check Company as legally allowed, without seeking my authorization anew.

Validity of document copies. I agree that a copied version of this form is as valid as the original.

Accuracy of information. I affirm that all the personal information I have provided is accurate and complete.

Compliance with laws and regulations. The background check will be conducted under all federal, state, and local laws, including, without limitation, anti-discrimination laws, the Fair Credit Reporting Act (FCRA), and privacy laws.

I agree that the Company may rely on this Authorization Form to order Report(s) from companies other than the Background Check Company without asking me for my authorization again, as permitted by law.

 

Full name:  

Maiden/other names used:  

Signature: ___________________________

Date:  

Written by Karyna Pukaniuk - Reviewed by Jonathan McGill

Template Description

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Title "Background Check Authorization Form"; female resume; male sitting at the desk

A background check authorization form is a legal document that individuals or businesses use to gain permission to conduct a background check on another individual. It is an essential tool utilized mostly in employment, tenancy, or other situations where the verification of an individual's identity, criminal history, or educational background is necessary. Background check forms act as a protective measure, ensuring the rights and privacy of the concerned individual are upheld. 

When to Use a Background Check Form

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When hiring new employees, landlords screening potential tenants, or any other situation that necessitates a thorough review of someone's personal, financial, or criminal history, a background authorization form becomes critical. It provides the entity conducting the background check with consent to access relevant records, which could include criminal records, credit history, and professional or educational background. Hence, it is a proactive measure that serves to uphold trust, transparency, and integrity between parties involved while maintaining compliance with privacy laws.

Parties

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  • Requester –– This is the individual or entity (usually an employer, landlord, or organization) requiring a background check. The requester is responsible for obtaining the proper consent from the subject via a background check authorization form. This form permits the requester to assess relevant public and private records related to the subject's history. This might include criminal, educational, and employment records or credit reports. 

  • Subject –– This is the individual whose background is being checked. Upon receipt of a background check disclosure and authorization form, it's the subject's responsibility to provide explicit permission for the background check to be conducted. The consent affirms their understanding that their personal records will be accessed and scrutinized in the agreed scope. Once the authorization is provided, the requester can proceed to carry out the background check, ensuring that it does not exceed the consent given.

Key Terms

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  • Consent: The understanding and agreement of the subject to undergo a background check.
  • Disclosure: The revelation of information by the subject necessary for the background check.
  • Requester: The individual or entity conducting the background check.
  • Subject: The individual whose background is to be checked.
  • Background Check: Investigation into a subject's history, encompassing aspects such as criminal records, education, and employment history.

How to Write a Background Check Form

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A background check authorization form is a significant legal document that facilitates an organization to carry out a background check on a potential or current employee. You can find a well-drafted form for background checks at reputable online sources or consult lawyers to guide you in crafting one. You can also use a free background check form on Loio as a sample of the document to draft.

Here's how to fill in a background check authorization form template, whether you request it or have your background checked:

Subject
  1. Mention your name and contact information.
  2. Indicate your acceptance regarding the background check, including all the areas to be scrutinized.
  3. Affirm your understanding and approval that the information garnered will be used only for the purpose stated.
  4. Detail the entire scope of the agreement, highlighting that you know your rights and are willingly approving the check.
Requester
  1. State the name of the individual undergoing the background check.
  2. Assert that the individual has been made aware of their rights and has given informed consent to the conduct of a background check.
  3. Elucidate all areas that the check is going to cover, only those lawful and necessary for the particular position.
  4. Determine the language for obtaining consent and the practices or regulations of your specific jurisdiction while ensuring that it is explicit and easily understandable.
  5. Plan how the background check form will be stored in compliance with privacy laws and who will handle this process.

Each party should examine the background check form PDF with legal counsel to protect their interests. It is crucial to get a prior agreement on essential components of the document, such as the scope of the check or storage measures, to guarantee a seamless process in preparing a background check authorization form.

A printable background check authorization form template can help both employers and employees understand these terms and create a form that safeguards both parties' interests.

In conclusion, using a background check authorization form PDF is exceedingly beneficial in keeping processes transparent and protecting personal information. Making use of the well-drafted background check template can contribute significantly to getting this important procedure right and providing a solid platform for protecting both parties.

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