Rental Application Form Template

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All states | 2 types
Updated Apr 2, 2025
~ 3 pages
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A Rental Application Form is a document between a prospective tenant and a landlord collecting information for tenant screening. It is used to evaluate rental applicants based on income, references, and background checks.
RENTAL APPLICATION

Full name:  

Date of birth:  

Social security number:  

Address:  

 

Date:  


To:
 

 

 

Property. This Rental Application serves as a request to rent  , located at  .

Rent fee:   per week.

Security deposit:  

The deposit will be returned to the Applicant if the Property is not rented to the Applicant. However, if this Application is accepted by the Landlord and the Applicant fails to execute a lease agreement and move in before the date specified herein, the security deposit will be forfeited by the Landlord as liquidated damages. 

Desired rental period:  

Desired move-in date:  

Other details:

  • Number of occupants:  
  • Minor children:  
  • Smoking: Yes
  • Pets:  
  • Conviction of a felony: Yes
  • Bankruptcy within the last ten years: Yes
  •  

Employment information

  • Employer:  
    Job title:  
    Income:   per month
    Supervisor's name:  ; phone number:  

Other sources of income:  

It's a first-time rent:

1. Address:  
Landlord's name:  
Landlord's phone number:  
Rent term: from   to  

Rent amount:   per month
Reason for leaving:  

References

  • Name:  
    Phone number:  
    Relation:  

Authorization and consent

I,  , provide the information in this application to assess my suitability as a tenant.

I hereby certify that all information provided in this application is true and accurate to the best of my knowledge. I understand that any incorrect information or misrepresentation may result in my application's rejection or rent termination.

Hereby, I also agree to the collecting, using, storing, and processing of my personal information concerned in this application and authorize the Landlord to contact current and former employers and landlords, as well as any other listed references, to verify any provided information or ask other questions the Landlord deems necessary. Such information can be used anytime during the authorization period and the rent. 

I also give my permission to run credit and criminal background checks on myself by obligatorily providing me with the name and address of the consumer agency that provides background and credit check reports and receiving a copy of the reports to dispute any inaccuracies.

Thank you for reviewing my application. I look forward to further communication regarding my application.

Sincerely,

_____________________________

(Place for a signature)

 

Written by Karyna Pukaniuk - Reviewed by Kate Adkham

Template Types

Rental Application Approval Letter
This letter serves to express a landlord's acceptance of a tenant’s rental application.

Template Description

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Paper titled "Rental Application"; woman and man shaking hands near the house with the living room interior: TV set, sofas, pictures, window, floor lamp

A rental application form is a document used by landlords and property managers to assess tenants before approving them for a lease. The primary goal of the blank rental application is to minimize risk for property owners. Landlords want tenants who are financially stable, responsible, and respectful of rental agreements. Submitting a complete and accurate rental application increases the chances of getting approved for a lease quickly.

When Is a Rental Application Form Used?

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A rental application template is typically used during the initial stages of renting a property. Before offering a lease agreement, landlords require interested tenants to fill out a rental application PDF. It helps property owners determine if a person is suitable for renting the unit.

Typical scenarios where a rental application is used include:

  • Private landlords vetting tenants. Independent property owners often require tenants to complete a rent application form before signing a lease.

  • Property management companies screening multiple applicants. In highly competitive rental markets, management companies may receive numerous rental applications and use these forms to select the best-suited tenants.

  • Subletting agreements. Sometimes, tenants looking to sublet their apartments need to provide details to the original landlord.

  • College students renting for the first time. Young renters, often without a rental history or a steady income, may need a guarantor or co-signer when applying for a rental property.

What Happens After a Rental Application Is Approved?

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Once a landlord reviews and approves a rental application PDF, the next step is to confirm the decision through a rental application approval letter. This formal notification informs the tenant of their acceptance and outlines the next steps in finalizing the lease agreement.

How To Fill Out a Rental Application: Step-by-Step

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Follow these steps to complete the rental application form accurately.

Step 1: Provide property and rent details

The first section of the sample rental application identifies the rental property and the proposed rent amount.

How To Fill Out a Rental Application. Step 1
  • Enter the property’s address.
  • Fill in the rental fee (weekly or monthly).
Example:

Property: This Rental Application serves as a request to rent Sunset Apartments, Unit 4, located at 456 Pine Street, San Diego, CA.

Rent fee: $1,800 per month.

Make sure the information in the generic rental application matches the listing details for the rental property you are applying for.

Step 2: Specify desired rental terms

The rental period and move-in date help the landlord determine if your timeline aligns with availability.

How To Fill Out a Rental Application. Step 2
  • Enter the time you want to rent (e.g., 12 months, 6 months).
  • Provide the date you wish to move in.
Example:

Desired rental period: 12 months
Desired move-in date: June 1, 2024

Step 3: Fill in personal details

How To Fill Out a Rental Application. Step 3
  • Enter the number of people who will live in the rental.
  • Indicate whether there are any minor children.
  • State if there will be any pets.
  • Answer questions about smoking, felony convictions, or prior bankruptcies.
Example:

Number of occupants: 2
Minor children: 1
Smoking: No
Pets: One cat
Conviction of a felony: No
Bankruptcy within the last ten years: No

If you have pets, confirm that the property allows pets before submitting your printable rental application.

Step 4: Provide employment information

Stable employment is essential for most landlords as they assess your ability to pay rent. You need to provide this information in the printable rental application.

How To Fill Out a Rental Application. Step 4
  • Enter your employer’s name.
  • Specify your job title.
  • State your monthly income.
  • Include your supervisor’s name and phone number for verification.
Example:

Employer: BlueTech Solutions
Job title: Software Engineer
Income: $6,500 per month
Supervisor’s name: Mark Reynolds
Phone number: (619) 555-6789

Step 5: Provide rental history (if applicable)

If you have rented before, the landlord may request details about previous rentals to assess rental history reliability.

How To Fill Out a Rental Application. Step 5
  • List your current or previous rental addresses in the rental application form.
  • Provide your landlord’s name and contact details.
  • State the length of rental and reason for leaving.
Example:

Address: 789 Sunset Blvd, Los Angeles, CA
Landlord’s name: Robert Taylor
Landlord’s phone number: (310) 555-7890
Rent term: From June 2022 to May 2024
Rent amount: $1,600 per month
Reason for leaving: Relocating for a new job

Rental Application Form Preview