Whether you need a vacation, a day off for personal matters, or time to recover from an illness, a PTO request form helps communicate your plans clearly to your employer. It outlines details like the type of leave, dates, and any additional notes you might have, making the process transparent and straightforward.
Employers and workers both benefit from using a time off request form template because it makes sure that leave requests are recorded and handled properly.
You might want to use this request time off form when:
Planning a trip;
Taking sick leave;
Taking care of personal matters;
Requesting unpaid leave;
Making plans for regular breaks.
On Loio, you can use the built-in PDF tool to fill out your vacation request form directly, and once you're done, sign it instantly using the integrated eSign feature.
This section of the printable time off request form is where you write your personal work info.
Check the box that matches the reason you’re asking for time off. If it’s something else, write it in the “Other” line of the simple time off request form.
☑ Vacation
☐ Sick Leave
☐ Personal Leave
☐ Other: ____________________
John is going on a vacation, so he checks “Vacation.”
Here, you give a short explanation. Keep it clear and simple.
REASON FOR TIME OFF:
Going on a family trip out of state. I have enough vacation days available and gave two weeks’ notice.
Once you submit the employee vacation request forms, your supervisor will check either “Approved” or “Denied,” and leave any comments if needed.
☑ Approved
☐ Denied
Comments:
Approved. Please make sure coverage is arranged for the campaign schedule during your time off.
This part is for the HR team to review and finalize.
☑ Approved
☐ Denied
Comments:
Vacation days confirmed in system. Reminder: return on the agreed date, July 10.