I-9 Form

4.7 (53 reviews)
All states
Updated Dec 11, 2024
~ 4 pages
PDF
3.8K downloads
Form I-9 is a federal employment eligibility form between an employer and an employee verifying the worker’s legal right to work in the U.S. It is used to ensure compliance with immigration and employment laws.
Form I-9 Page 1
Preview
Reviewed by Jonathan McGill

Template Description

Copy section link
I-9 Form | Employment Eligibility Verification

Form I-9, or the employment eligibility verification form, is essential for employers in the United States. This form ensures that everyone employed in the country is authorized to work here. Completing it is both a legal requirement and a measure to maintain fair employment practices. You can conveniently complete the I-9 form 2025 PDF on Loio by utilizing our user-friendly PDF tool.

When To Use a Form I-9?

Copy section link

Employers must complete and keep the fillable I-9 form for every employee. This should be done:

  • When hiring a new employee;

  • Within three business days of the employee’s start date;

Parties Involved

Copy section link

There are two main parties involved in the I9 form printable:

  • Employee. New hires must fill out Section 1.
  • Employer. Employers complete Sections 2 and 3.

It’s a shared responsibility. Both parties contribute to the form's legitimacy and accuracy, ensuring the process aligns with federal laws.

Key Terms

Copy section link

Understanding these terms is crucial:

  • E-Verify. A digital system that checks employees' work eligibility.
  • List A, B, and C Documents. Categories of documents employees might present for verification.
  • Initial Verification. Checking an employee's right to work in the U.S.
  • Reverification. Required if employment authorization has expired.

These terms frame the I-9 2025 form process, guiding you through verification and documentation.

How To Create a Form I-9?

Copy section link

  1. Gather Documentation. Employees should prepare documents from either the List A, or List B and List C.

  2. Section 1 Completion. Employees must fill out this section on or before their first day.

  3. Section 2 Completion. Employers verify documents within three business days of hiring.

  4. Reverification (if needed). Employers review Section 3 if the employee’s employment authorization expires.

Employers cannot specify which documents employees can present. Keep I 9 form download for a minimum of three years after hiring or one year after employment ends, depending on which duration is greater. Employers should tread carefully through these legal waters to mitigate risks. 

Form I-9 Preview