Pool Service Contract Template
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Template Description
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Every year, it happens. It's summer time, and everyone enjoys relaxing by the pool with family and friends. However, it rains, the winds blow, and the bugs come out at night to chase the pool lights. When you wake up in the morning, pools are often strewn with bugs and debris, and who wants to clean them when all they want to do is swim? That's where your business comes in.
Pools usually require regular maintenance with pool chemicals, cleaning equipment, and filtration systems as well as periodical inspection of the overall condition of the pool. Therefore, it is advisable to hire professionals to render technical maintenance services, such as inspection of pumps, filling additional chemicals to bring the water up to standards set by an industry and legal requirements, removal of debris, etc.
Home and business owners are looking for someone to take on the responsibilities of filling, servicing, and repairing their pools. To expedite the process of having your new and existing clients sign pool service contracts, consider using our pool cleaning service contract template available in PDF format.
What Is a Pool Service Contract?
Copy section linkA pool maintenance contract or a customer pool agreement is an agreement that is signed by a swimming pool technician — commonly known as a pool cleaner — or a pool service company, and the client. The pooling service agreement details all the services that are included as well as the terms of service. It should include all the details regarding the prices and billing options, as well as the schedule and potential penalties for failure to deliver the service.
If you require pool maintenance services or provide these services to clients, a properly drafted pool servicing agreement will help secure your interests and avoid potential risks, such as: non-fulfillment of certain mandatory services, problems with violation of the terms, failure of deadlines,poor quality of the services, or inflated expenses.
Parties of the Pool Service Contract
There are usually only two parties in a pool service contract.
- Customer –– The individual or company that is requesting pool maintenance from a swimming pool technician.
- Swimming pool technician –– The professional or company who is providing pool maintenance services to the customer.
Key Terms
You will find that most pool contract examples are fairly similar and contain the same crucial elements:
- Scope of work –– Each service included in the scope of work should be clearly defined in the contract. Any service that is not included in the contract cannot be expected by the customer.
- Service schedule –– The contract should specify how often service visits will be conducted, including all exceptions to and deviations from the schedule resulting from public holidays or other reasons.
- Service pricing –– The purchase price per visit should be clearly defined in the contract.
- Initial visit –– In the event the pool needs to be cleaned before the commencement of the scheduled maintenance visits, the terms of the initial visits should be outlined in the contract.
- Customer’s responsibilities –– The customer is usually responsible for providing access to the pool during the scheduled visits, maintaining the water level, keeping their pets away from the pool during scheduled visits, and more.
What Is Included in a Swimming Pool Service Contract?
Copy section linkWhat is included in a swimming pool service contract will depend largely on what the terms of service are, but the following are the main components that every pool service contract should include:
The client’s contact information;
Where the pool is located;
How long the service will last;
How much does the service provider charge for the service; and
What tasks the service provider will be responsible for.
Please consider that this is a non-exhaustive list that includes only a few main points cleaning service contracts examples should have.
A printable swimming pool waiver template may include a hold harmless clause into a pool service contract. This type of liability waiver indemnifies the contractor from legal and financial liability for personal injury you or another person sustains on their construction site.
Be aware that every state has its limitations and requirements for hold harmless agreements. For instance, some states may prohibit using them during construction works, therefore you should consult with a qualified lawyer before signing a liability waiver.
How To Write a Pool Service Agreement
Copy section linkFor Swimming Pool Technicians
1. Coordinate with customer
Before you present a contract to the customer, check in with them to see if they require any services that are not included in the standard offer, or if you can use a sample template as is.
2. Discuss the terms and conditions
The contract should include essential information such as the customer’s name, the scope of work provided, the payment terms, and the service schedule. Additionally, include general information regarding customer’s responsibilities as well as the vendor’s responsibilities. Finally, detail potential penalties that may result in breaching the contract by one or both parties.
3. Consult a legal professional
Consulting a legal professional in the area will help ensure that the contract is not breaking any state laws and is, indeed, legal and enforceable. A lawyer may also suggest additional clauses to create an ideal contract.
If the subject of your contract is the construction of a pool, it is advisable to clearly stipulate a timeline for the builders to meet. It may be difficult for the service provider to stipulate a definitive end date. However, the contract shall include approximate start and end dates as well as pool builder’s working hours.
When To Use Pool Service Contract Template
Copy section linkIt is important to use a pool service contract to avoid ambiguities in the agreement between the parties. Sometimes, pool cleaning can be done as a favor and won’t require any compensation. However, a professional maintenance provider will benefit from using a pool service contract template.
Common Use Cases
The following are some times when you should consider using a pool contract:
- When the service will be provided in exchange for some form of payment—typically monetary;
- When the service will be provided on a routine basis (e.g., whether the provider will have weekly or monthly access to the pool);
- When the service is to be provided over a long period of time, such as for a deep cleaning that will require a few weeks.
Using a pool contract in most circumstances is advisable. You should check legal examples for pool maintenance agreements to make sure everything is done properly.
When Not To Use the Pool Service Contract
A pool service contract is not always necessary. Here is a simple example:
- There is no sale taking place as the person that has been asked to clean the pool is not getting paid (perhaps they are a family member or a neighbor).
State Law
Copy section linkThe contract should be written in accordance with your state law. The Title 48 of Code of Federal Regulations Chapter 1 Subchapter F Part 37 “Service Contracting” applies to all contracts for services.
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