Statement of Work Template
All states
A simple SoW template is required in situations when a person or a company hires someone to do a specific task or provide a service. It ensures everyone agrees on responsibilities, deadlines, and payments and reduces the risks of legal claims. Besides, with the help of a template for statement of work, the parties establish the quality requirements for the work to be done, which makes the whole cooperation process more transparent.
When To Use a Statement of Work
Common situations:
- A freelance graphic designer is hired to create a business logo;
- A software developer builds an app or website;
- A marketing agency is contracted for a digital campaign;
- A construction company is hired to renovate an office space;
- Consulting services are purchased for business strategy creation.
When not to use a statement of work:
A statement of work sample template is not used if:
- The project is very informal or short (e.g., hiring a babysitter one evening);
- You're not exchanging services for money;
- The tasks are ongoing without a defined end (e.g., hiring full-time employees — you'd use an employment contract instead);
- You're making a general agreement without needing a detailed breakdown of services, deadlines, or payments.
How To Fill In a Statement of Work Template: Step-by-Step Guide
Step 1: Add the date and the parties
- Write the day when the agreement starts;
- Add the names and business addresses of the client and the contractor.
This Statement of Work is entered into on June 10, 2025, by and between Jane Smith, registered at 123 Main St, Dallas, TX 75201, and Mark Johnson Design, registered at 789 Elm St, Austin, TX 73301, collectively referred to as the "Parties."
Step 2: Describe the project
- Add the project title;
- Explain what the project is about and why it is important;
- Specify the scope of the project, exclusions, etc;
- Clarify what products or services need to be performed.
Project Title: Website Redesign
Project Description: New design of the Logoapp.com website.
Scope of work: Redesign the company website to improve user experience and mobile responsiveness.
Name of the service: Web design
Description of the service: Creation of a new logo, welcome page, and blog page.
Step 3: Define the contractor’s duties and rights
- Enumerate the tasks or services the contractor is expected to perform;
- Break the work into smaller parts and set deadlines for each stage;
- Specify how much the contractor will be paid, when, and in what way.
Contractor's responsibilities: Reviewing existing website structure, creating a new design layout, developing the site using WordPress, and testing the website on different devices.
Project schedule: Initial design draft – due July 1, 2024;
Final design approval – due July 15, 2024;
Website launch – due August 1, 2024.
Payment amount: $5000.
Payment details and other payment terms: Payment will be transferred to the contractor's bank account.
50% ($2,500) due at the start of the project;
50% ($2,500) due within 5 business days upon final delivery.
Step 4: Mention work standards and responsibilities
- Explain who will check the work and how.
Quality standards: All requirements are provided in the file Website Design Technical Task.
Acceptance criteria: The project will be reviewed and approved by the company CEO and Marketing Manager.
Step 5: Include legal terms
- If any part of the project is private or sensitive, mention it.
- State what happens if someone breaks the agreement.
Additional conditions: Both parties agree to keep all project information confidential. This SOW is governed by the laws of the State of Texas.
Step 6: Sign the document
- Both parties must add their signatures and date to the SOW contract template.
The Client:
Jane Smith
June 10, 2025
The Contractor
Mark Johnson
June 10, 2025
Always keep a signed copy of the document for your records.
If you’re unsure about any terms, ask a legal expert for help or use a contract statement of work example available online.