Vendor Agreement Template
All states
What Is a Vendor Contract?
A vendor contract agreement is necessary to legalize a service provider's and clients' relationship completely. It describes both parties' duties while purchasing and selling goods and services.
This standard vendor agreement outlines the vendor's payment arrangements for using the organizer's facilities during the event.
When Do I Use a Vendor Contract Template?
You use a vendor agreement form any time you invite a seller or service provider to your event, whether it's a market, fair, festival, or corporate gathering. The Loio’s vendor agreement template ensures that all important details like fees, setup times, and space assignments are clearly defined and agreed upon in writing.
How To Write a Vendor Contract Agreement
The vendor services agreement template lets you create a valid contract for vendors to attend your event. Simply follow our user-friendly questionnaire to download and save a PDF copy of your contract.
- Select the dates and location of the event
Choose whether your event is a single-day or multi-day event to ensure accurate coverage. Then, enter the location so your vendors agreement format PDF complies with your state’s laws. - Describe the event
Add the event’s schedule, expected number of attendees, and venue address. You can also describe the event’s purpose or theme to help vendors better prepare for what’s expected. - Give details of the venue
Explain what space the vendor will use, such as booth or table details. Include key access times, operating hours, the type of goods or services offered, and any rules or permits required. You can also mention in the vendor agreement contract whether utilities or equipment will be provided. - Add both parties’ details
List the full names, addresses, and email contacts of both the event organizer and the vendor. These can be individuals or businesses. - Provide payment information
Specify the payment structure — such as a flat fee, hourly rate, or percentage of sales. You can also include details about deposits, tax, invoicing, and late payment penalties if applicable. - Outline the terms of the vendor license
Clarify important conditions like the cancellation policy, insurance responsibilities, and how legal issues will be handled. You can also include any additional clauses unique to your event in the basic agreement vendor contract template. - Add your signing details to the simple vendor agreement template
Before finalizing the vendor agreement, you can choose whether a witness should be present during signing. This adds an extra layer of verification, though it’s not always required.
Do I Need a Witness When Signing a Vendor Contract?
While not legally required in all cases, having a witness can provide extra proof that both parties willingly signed the sample vendor contract. It may be especially helpful if the contract is ever disputed.
What To Do After the Vendor Agreement Is Signed?
When entering a vendor agreement for the first time, maintain your composure. Contact the person who signed off on the vendor management program paperwork to check the onboarding procedure.
Whether or not you agree with the contract, you shouldn't ignore your regular duties. Be sure that you have completed a thorough risk assessment and supplier research.
State Law
According to contract law, certain types of events must be described using specific language, especially if alcohol is involved or if there will be a large number of people present. The language needs to address vendors, what they are allowed to sell, and what regulations are in place (i.e., health codes related to food vendors). This varies by state so it is important to check the laws of your specific state.
